Part-Time School Office Support — 11–5:30, Afterschool Admin

McDonell Area Catholic Schools; Chippewa Falls (WI); On-site; USD 19,286 - 30,307; Part time

Job summary

McDonell Area Catholic Schools seeks an organized, service-oriented Office Support – Early Elementary Location to join our team. This role provides administrative support to the principal, assists families, supports teachers and coordinates Afterschool and Non-School Day Programs.

The ideal candidate will have strong organizational and communication skills, experience in an office or customer service setting, and be comfortable working with children.

Qualifications

• Associate's degree or equivalent administrative experience preferred.
• Experience in an administrative assistant, school office, or customer service role preferred.
• Strong organizational and time management skills.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to manage multiple priorities with attention to detail.
• Proficiency with Microsoft Office and Google Workspace; ability to learn Procare and student information systems.
• Maintain confidentiality and exercise sound judgment.
• Supports the educational mission and values of McDonell Area Catholic Schools.

Responsibilities

• Serve as a welcoming first point of contact for students, families, staff, and visitors.
• Answer and direct telephone calls; respond to general inquiries.
• Monitor visitors and follow school safety and procedures.
• Assist the Principal and School Administrative Assistant with daily office operations.
• Prepare correspondence, forms, reports, and communications as requested.
• Maintain organized office records, files, and documentation.
• Order, inventory, and maintain office supplies and equipment.
• Assist with student attendance, early dismissals, and sign-in/out procedures.
• Receive and distribute mail, packages, and deliveries.
• Provide basic first aid to students alongside the Principal and ASA.
• Assist with classroom coverage and supervision when needed.
• Support school events, conferences, registration, and other activities.
• Assist with substitute teacher coordination and classroom coverage.
• Maintain confidentiality of student, family, and employee information.
• Coordinate Afterschool and Non-School Day Programs with the Principal's support.
• Schedule Afterschool staff; assist with recruiting, onboarding, and staffing coverage.
• Manage student enrollment and attendance within Procare; process billing and payments.
• Issue invoices, receipts, and statements; communicate schedules, billing, registrations.
• Assist with licensing documentation, attendance records, and program compliance.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Interpersonal skills

Multitasking

Customer service

Confidentiality

Education

Associate's degree or equivalent

Tools

Microsoft Office

Google Workspace

Procare

Student Information Systems

Job description

McDonell Area Catholic Schools seeks an organized, service-oriented Office Support – Early Elementary Location to join our team. This role provides administrative support to the principal, assists families, supports teachers and coordinates Afterschool and Non-School Day Programs.

The ideal candidate will have strong organizational and communication skills, experience in an office or customer service setting, and be comfortable working with children.