Part-Time School Office Clerk & Records Coordinator

Alabama State Department of Education; Foley (AL); On-site; USD 11,000 - 13,000; Part time

Job summary

The Baldwin County Board of Education is seeking a School Clerk for a part-time, 19-hour-per-week role reporting to the Principal. The job focuses on performing clerical duties, data entry, filing, and supporting school operations.

The ideal candidate will have a high school diploma, strong communication skills, the ability to work independently, handle emergencies calmly, and adhere to safety and confidentiality rules. This position emphasizes accuracy, time management, and teamwork.

Qualifications

• High school diploma or equivalent.
• Previous clerical experience preferred.
• Able to meet Alabama Act suitability requirements.
• Knowledge of general office procedures and filing.
• Strong written and oral communication.
• Excellent interpersonal skills and teamwork.
• Able to work independently and meet deadlines.
• Familiar with word processing and data entry software.
• Organize files and manage time effectively.
• Remain calm and exercise good judgment in emergencies.
• Professional, tactful, initiative-driven.
• Use technology to communicate, manage data, and prepare reports.
• Adequate physical ability to perform duties.
• Can sit for extended periods.
• Punctuality and reliable attendance.
• Follow board policies and procedures.

Responsibilities

• Supports school operations and performs clerical duties.
• Types, enters data, organizes files, and prepares reports.
• Assists secretary, bookkeeper, receptionist, and administrators as needed.
• Communicates via email or electronic messaging.
• Supervises office assistants or volunteers as assigned.
• Works as part of a collaborative team.
• Maintains ethical standards and initiates improvements.
• Posts and files correspondence and reports as directed.
• Responds promptly to inquiries and feedback.
• Assists in meeting and event preparations.
• Participates in training to improve skills.
• Adheres to security and safety standards.
• Maintains confidentiality of school/workplace matters.
• Performs duties courteously and professionally.
• Identifies potential problems and opportunities for improvement.
• Reports irregularities to leadership.
• Ensures timely and accurate records and reports.
• Operates and maintains equipment and inventory properly.
• Serves on committees and task forces as required.
• Complies with applicable laws, policies, and procedures.
• Reports absences and follows leave policies.
• Performs other duties as assigned by principal or supervisors.

Skills

High school diploma

Relevant work experience

Legal/suitability checks

Office procedures

Oral and written communication

Interpersonal skills

Independent work

Word processing

Data entry

Time management

Professional demeanor

Technology for reports

Physical ability

Sitting tolerance

Punctuality

Policy compliance

Tools

Office software

Job description

The Baldwin County Board of Education is seeking a School Clerk for a part-time, 19-hour-per-week role reporting to the Principal. The job focuses on performing clerical duties, data entry, filing, and supporting school operations.

The ideal candidate will have a high school diploma, strong communication skills, the ability to work independently, handle emergencies calmly, and adhere to safety and confidentiality rules. This position emphasizes accuracy, time management, and teamwork.