Part-Time School Finance Clerk — Billing & Subsidies

Our Beginning LLC; Seattle (WA); On-site; USD 26,000 - 30,000; Part time

Job summary

Our Beginning School & MOAI School in Seattle seeks a dependable Business Office Clerk to manage tuition and subsidy billing, financial records, and reconcile enrollment changes. This part-time, on-site role collaborates with leadership and the CPA firm to ensure accurate billing and timely reporting.

Ideal candidates will have a bachelor's degree in accounting/finance, at least two years of billing or financial administration experience, and strong Excel skills.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a closely related field.
• Minimum two years of relevant billing, accounts receivable, bookkeeping support, or financial administration experience.
• Proficiency in Microsoft Excel and business software.
• Strong numerical accuracy, organizational skills, and attention to detail.
• Ability to work independently, meet deadlines, and maintain confidentiality.
• Professional communication skills, reliability, and sound judgment.
• Preferred: Experience with Procare, Ravenna, or comparable billing/enrollment systems.
• Preferred: Experience in educational organizations or subsidy-funded programs.

Responsibilities

• Prepare and verify tuition statements, enrichment charges, and approved adjustments in Procare.
• Reconcile billing records with enrollment agreements and authorized enrollment changes.
• Monitor past-due tuition accounts and communicate respectfully with families regarding outstanding balances.
• Prepare and verify subsidy claims for DCYF, Best Starts for Kids, City of Seattle, and other applicable programs.
• Compare subsidy claims with attendance records, authorized service days, and enrollment documentation.
• Investigate billing discrepancies and maintain accurate supporting records.
• Review designated payroll spreadsheets and employee benefit invoices for accuracy.
• Prepare billing summaries and reports for the Founder.
• Maintain confidential, organized financial records and meet established deadlines.
• Collaborate with the Enrollment & Family Partnerships Manager to support accurate billing and consistent family communication.

Skills

Strong numerical accuracy

Organizational skills

Attention to detail

Independent worker

Professional communication

Education

Bachelor's degree in Accounting, Finance, or Business Administration

Tools

Microsoft Excel

Procare

Ravenna

Job description

Our Beginning School & MOAI School in Seattle seeks a dependable Business Office Clerk to manage tuition and subsidy billing, financial records, and reconcile enrollment changes. This part-time, on-site role collaborates with leadership and the CPA firm to ensure accurate billing and timely reporting.

Ideal candidates will have a bachelor's degree in accounting/finance, at least two years of billing or financial administration experience, and strong Excel skills.