Part-Time Onsite School Billing & Accounts Clerk

Automatic Data Processing, Inc.; Seattle (WA); On-site; USD 25,000 - 29,000; Part time

Job summary

Our Beginning School & MOAI School in Seattle, WA is seeking a detail-oriented Business Office Clerk to support tuition billing and subsidy administration for our early learning programs.

The role handles tuition statements, enrollment and payroll considerations, and collaborates with the CPA firm to ensure accurate financial records while maintaining confidentiality and meeting deadlines.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a closely related field.
• Minimum two years of relevant billing, accounts receivable, bookkeeping support, or financial administration experience.
• Proficiency in Microsoft Excel and business software.
• Strong numerical accuracy, organizational skills, and attention to detail.
• Ability to work independently, meet deadlines, and maintain confidentiality.
• Professional communication skills, reliability, and sound judgment.
• Experience with Procare, Ravenna, or comparable billing and enrollment systems.
• Experience in educational organizations or subsidy-funded programs.

Responsibilities

• Prepare and verify tuition statements, enrichment charges, and approved adjustments in Procare.
• Reconcile billing records with enrollment agreements and authorized enrollment changes.
• Monitor past-due tuition accounts and communicate respectfully with families regarding outstanding balances.
• Prepare and verify subsidy claims for DCYF, Best Starts for Kids, City of Seattle, and other applicable programs.
• Compare subsidy claims with attendance records, authorized service days, and enrollment documentation.
• Investigate billing discrepancies and maintain accurate supporting records.
• Review designated payroll spreadsheets and employee benefit invoices for accuracy.
• Prepare billing summaries and reports for the Founder.
• Maintain confidential, organized financial records and meet established deadlines.
• Collaborate with the Enrollment & Family Partnerships Manager to support accurate billing and consistent family communication.

Skills

Excel

Business software

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Procare

Ravenna

Job description

Our Beginning School & MOAI School in Seattle, WA is seeking a detail-oriented Business Office Clerk to support tuition billing and subsidy administration for our early learning programs.

The role handles tuition statements, enrollment and payroll considerations, and collaborates with the CPA firm to ensure accurate financial records while maintaining confidentiality and meeting deadlines.