Part-Time Sales Coordinator

Midwest Communications, Inc.; Terre Haute (IN); On-site; USD 20,664 - 23,419; Part time

Job summary

A communications company in Terre Haute is seeking a Part-time Sales Coordinator to support the sales team with various administrative tasks. The ideal candidate will possess strong organizational and time management skills, and be proficient in Microsoft Office. Responsibilities include order management, coordinating campaign execution, and maintaining client documentation. The position works 25 hours per week, offering a pay range of $15.00-$17.00 per hour.

Qualifications

• Ability to multitask effectively in a fast-paced environment.
• Strong attention to detail in managing client files and documentation.
• Experience with broadcast or production software is a plus.

Responsibilities

• Assist Account Executives with daily administrative needs.
• Coordinate with departments to ensure accurate campaign execution.
• Prepare sales materials such as presentations and reports.
• Maintain organized client files and documentation.
• Communicate with clients about campaign details.

Skills

Strong organizational skills

Time management skills

Excellent communication skills

Interpersonal skills

Proficiency in Microsoft Office

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Duke Wright’s Midwest Communications is looking for an energetic, creative, passionate and engaging Sales Coordinator to join our team in Terre Haute, IN.

Position Summary

As our Part-time Sales Coordinator, you will play a key role in providing administrative, organizational, and client service assistance. This role is essential in ensuring smooth execution of advertising campaigns, accurate order processing, and a high level of service for both internal teams and external clients.

25 hours per week. $15.00-$17.00/hour

As our PT Sales Coordinator, we will ask you to…

• Assist Account Executives with daily administrative needs, including proposal preparation and order entry
• Enter and manage advertising orders, including revisions, cancellations, and scheduling updates
• Coordinate with traffic, production, and programming departments to ensure campaigns run accurately and on time
• Prepare sales materials such as presentations, recaps, and client reports
• Maintain organized and up-to-date client files, contracts, and documentation
• Track promotions, contesting, and client deliverables to ensure fulfillment
• Communicate with clients regarding schedules, copy needs, and campaign details as directed by sales staff
• Generate and distribute affidavits, invoices, and proof-of-performance documentation
• Assist with political and national order entry as needed
• Support sales team with research, prospecting materials, and rate information
• Provide general office support, including answering phones, greeting visitors, and handling mail when needed

We are asking you to…

• Have strong organizational and time management skills with the ability to multitask
• Have excellent communication and interpersonal skills
• Be proficient in Microsoft Office (Excel, Word, Outlook); experience with broadcast or production software is a plus

Midwest Communications, Inc. is an equal opportunity employer by choice.