Full-Time Office Coordinator

Midwest Communications, Inc.; Town of Wausau (WI); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Full-time schedule

Competitive pay: $19.00–$21.00/hr

Paid time off and holidays

Health, dental, and vision insurance

401(k) and life insurance

Job summary

Midwest Communications, Inc. is seeking an Office Coordinator to keep the office running smoothly and support sales, traffic, finances, promotions, and station events.

You will coordinate front desk operations, onboarding, mail handling, and daily financial tasks in collaboration with payroll and HR teams. You will work with payroll, traffic, sales, HR and on‑air talent to ensure day‑to‑day operations run smoothly, maintaining records, organizing materials, and supporting a busy radio station

Qualifications

• High school diploma or GED required.
• Strong organizational and time‑management skills.
• Valid Wisconsin driver’s license and reliable transportation.
• Accounts receivable/payable experience preferred but not required.
• Be able to pass background and motor vehicle checks.

Responsibilities

• Manage front desk operations: answer phones, greet visitors and contest winners.
• Keep front office, lobby and common areas organized and welcoming.
• Coordinate office maintenance, cleaning, and equipment needs.
• Order office supplies and manage shipments and daily mail.
• Assist payroll by reviewing live ads, remotes and voice tracking for discrepancies.
• Enter checks, prepare deposits, and maintain payment logs.
• Enter and maintain daily traffic logs.
• Update daily sales documents and pull receipts.
• Assist sales with day‑to‑day projects and vendor orders.

Skills

Organizational skills

Time management

Payroll coordination

Office administration

Communication skills

Education

High school diploma or GED

Job description

Office Coordinator

Someone has to keep this train on its tracks! Behind every great radio station is someone making sure the details don’t fall through the cracks. From keeping the office running smoothly to supporting sales, finance, traffic, promotions, and station events, you’ll be the person who keeps a lot of moving pieces moving in the right direction.

Your Team

As the Office Coordinator, you’ll work with individuals across the company. This includes payroll, traffic, sales, HR, and on‑air talent to keep day‑to‑day operations running smoothly.

Office Administration/Finances

• Manage front desk operations, including answering phones and greeting employees, clients, and contest winners.
• Keep the front office, lobby, and common areas organized and welcoming.
• Coordinate routine office maintenance and cleaning services as well as maintain copier and general office equipment needs.
• Order office supplies and other administrative materials as needed.
• Manage outgoing FedEx and UPS shipments and distribute incoming daily mail.
• Create badges and lanyards for new employees and assist with new‑hire paperwork and onboarding.
• File outreach and other administrative forms.
• Support payroll by reviewing live ads, remotes, and voice tracking and helping identify minor discrepancies.
• Enter incoming checks and prepare deposits.
• Make bank deposits and maintain credit card logs and payment entries.
• Enter and maintain daily traffic logs.

Sales & Business Support

• Update daily SGA and pacing reports.
• Print, organize, bind sales documents and pull monthly Google Ad receipts.
• Enter orders for LSM Media, Radio Advertising, and other vendors as needed.
• Assist the sales team with various day‑to‑day projects and administrative needs.
• Maintain the company’s employee listing with the Chamber of Commerce.

Prize & Station Support

• Maintain accurate records of station prizes and giveaways.
• Coordinate administrative needs for community and station events, including WDEZ Homes of Christmas, holiday parade registrations, radiothons, and more.
• Order Brewers, Packers, and Badgers schedule merchandise.
• Obtain quotes, review proofs, and coordinate the ordering of promotional materials.

We Ask That You

• Have a high school diploma or GED equivalent.
• Have strong organizational and time‑management skills.
• Have a valid Wisconsin driver’s license and reliable transportation.
• Have accounts receivable and/or accounts payable experience preferred but not necessary.
• Be able to pass a background check and motor vehicle record check.

What We Offer

• Full‑time, Monday–Friday, 8:00 AM–5:00 PM schedule.
• Competitive pay of $19.00–$21.00 per hour, based on experience.
• Paid time off and holidays.
• Health, dental, and vision insurance.
• 401(k), life insurance, disability coverage.

Culture at Midwest Communications

At Midwest Communications, Inc., we’re invested in the longevity and satisfaction of our employees. As a privately owned, family‑founded company, we expect our team members to take ownership of their work while also enjoying a laid‑back, collaborative atmosphere.

You’ll have the tools and support of an established media company, along with the autonomy to get your work done and make the role your own.

Think you’re the person who can keep all the pieces moving? We’d like to hear from you.

For more information about Midwest Communications and the communities we serve, visit mwcradio.com

Midwest Communications, Inc. is an Equal Opportunity Employer by choice.