Part time Research Coordinator

Albert Einstein College of Medicine; New York (NY); On-site; USD 47,000 - 49,000; Full time

Job summary

Albert Einstein College of Medicine seeks a capable research coordinator to independently manage study operations, ensure protocol and regulatory compliance, and support sponsor expectations across all phases of clinical research.

You will oversee participant recruitment, enrollment, retention, data management, QA, audits, adverse event reporting to IRB, and collaboration with investigators, sponsors, and the coordinating center. Budget oversight and manuscript contributions are included.

Qualifications

• Bachelor's degree in Public Health, Biological Sciences, Health Sciences, Nursing, Psychology, Social Sciences, or a related scientific discipline.
• 3–5 years of progressive responsibility coordinating or managing clinical research, research administration, or sponsored research programs.
• Knowledge of human subjects research, regulatory compliance requirements, Good Clinical Practice (GCP), and data management principles.
• Experience interpreting research protocols and exercising independent judgment in coordinating complex research activities.
• Ability to manage multiple projects, analyze information, resolve problems, and communicate effectively with investigators, sponsors, regulatory agencies, and research participants.

Responsibilities

• Independently manage and oversee research study operations to ensure compliance with study protocols, regulatory requirements, institutional policies, and sponsor expectations.
• Coordinate participant recruitment, enrollment activities, retention strategies, and study completion.
• Develop, implement, and maintain study tracking systems to monitor enrollment goals, protocol adherence, and study performance.
• Serve as the operational lead for day-to-day study activities, identifying risks and resolving issues.
• Oversee study data management activities, ensuring accuracy and compliance with protocols.
• Conduct quality assurance reviews and data validation; investigate discrepancies and implement corrective actions.
• Coordinate randomization procedures and ensure proper implementation of study interventions.
• Prepare and present progress reports and compliance updates for investigators, sponsors, and leadership.
• Maintain regulatory documentation and study records; readiness for audits and monitoring visits.
• Ensure adverse events and protocol deviations are submitted to the IRB.
• Lead study-related meetings and coordinate follow-up actions with stakeholders.
• Assist PI with protocol amendments for the IRB and manuscript development for publications.
• Train staff and students on data collection and entry; manage data import/export.

Skills

Clear communication

Microsoft Office

Attention to detail

Multitasking

Project planning

Team collaboration

Education

Bachelor's degree in Public Health/Biological Sciences/Health Sciences

Tools

Microsoft Office

Job description

POSITION RESPONSIBILITIES

• Independently manage and oversee research study operations to ensure compliance with study protocols, regulatory requirements, institutional policies, and sponsor expectations.

• Exercise professional judgment in planning, coordinating, and monitoring all phases of study implementation, including participant recruitment, enrollment activities, retention strategies, and study completion.
• Analyze participant eligibility data and collaborate with investigators to facilitate enrollment decisions and recruitment planning.
• Develop, implement, and maintain study tracking systems to monitor enrollment goals, protocol adherence, project milestones, and overall study performance.
• Serve as the operational lead for day-to-day study activities, identifying risks, resolving operational issues, and recommending process improvements to ensure successful study execution.
• Interpret and apply research protocols, sponsor requirements, and regulatory guidelines to ensure compliance across all study activities.

• Oversee study data management activities, ensuring accuracy, completeness, integrity, and compliance with approved research protocols and data governance standards.

• Conduct quality assurance reviews, data validation activities, and protocol compliance assessments; investigate discrepancies and implement corrective actions as appropriate.

• Coordinate participant randomization procedures and ensure proper implementation of study interventions in accordance with protocol requirements.
• Prepare and present study progress reports, enrollment analyses, compliance updates, and operational summaries for investigators, sponsors, and research leadership.
• Maintain oversight of regulatory documentation and essential study records, ensuring readiness for audits, monitoring visits, and regulatory reviews.
• Ensure that adverse events and protocol deviations are submitted to the IRB.
• Serve as the primary liaison between the research site, coordinating center, study sponsors, investigators, and other stakeholders, facilitating effective communication and issue resolution.
• Lead study-related meetings, establish project priorities, monitor deliverables, and coordinate follow-up actions necessary to achieve research objectives.
• Work with PI to develop study protocols and protocol amendments for the IRB as needed, including the development of new measures.
• Assist with the preparation of conference abstracts, oral presentations, and poster presentations, and participate in the development of manuscripts for publication.
• Partner with departmental IT resources in the development of databases; data coding manuals and data entry guidelines. Train staff, medical students, and residents to collect and enter data appropriately.
• Manage the collection of data from importable and exportable formats for rapid dissemination to PIs and sponsors.
• Participate in assisting junior faculty in career development activities.
• Work with Departmental Administrator to develop and monitor project budgets.
• Identify opportunities to enhance study efficiency, participant engagement, data quality, and regulatory compliance through continuous process improvement initiatives.
• Perform other professional research administration and project management responsibilities in support of departmental and organizational goals.

QUALIFICATIONS

• Bachelor's degree in Public Health, Biological Sciences, Health Sciences, Nursing, Psychology, Social Sciences, or a related scientific discipline.
• Three (3) to five (5) years of progressive responsibility coordinating or managing clinical research, research administration, or sponsored research programs.
• Demonstrated knowledge of human subjects research, research methodology, regulatory compliance requirements, Good Clinical Practice (GCP), and data management principles.
• Experience interpreting research protocols and exercising independent judgment in coordinating complex research activities.
• Proven ability to manage multiple projects, analyze information, resolve problems, and communicate effectively with investigators, sponsors, regulatory agencies, and research participants

Skills and Competencies

• Speaks clearly, professionally, and expresses self effectively in one-on-one conversations and groups;
• Must be proficient in Microsoft Office and have the ability to apply technology to resolve problems and complete job function.
• Outstanding judgment, initiative, and attention to detail are essential. Must be able manage competing priorities while supporting more than one PI.
• Can be relied upon to ensure that activities within areas of specific responsibility are completed in a timely manner and within budget.
• Outline project goals and timelines and reviews progress at defined intervals.
• Ability to work well in a team setting and independently is essential.

Salary Verbiage

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is listed below. Albert Einstein College of Medicine considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.

Minimum Salary Range

USD $34.36/Hr.

Maximum Salary Range

USD $35.90/Hr.

ABOUT US

The research coordinator will be responsible for ensuring institutional and investigator compliance with institutional policies and procedures as well as federal and state law and regulations. The position will also entail supporting career development activities for junior faculty as well as participation in academic initiatives and activities within the division.