Senior Research Coordinator - Rehab Medicine

NYU Grossman School of Medicine; New York (NY); On-site; USD 71,000 - 80,000; Full time

Benefits offered by this job

Benefits package

Wellness program

Employee resource groups

Job summary

NYU Grossman School of Medicine invites applications for a Senior Research Coordinator to initiate, coordinate, and manage research studies at the Medical Center. You will oversee financial and protocol development, manage recruitment, enrollments, grants, and study coordination, and ensure Good Clinical Practices and HIPAA compliance.

You will guide staff, collaborate with Principal Investigators, and interface with internal and external funding sources while working autonomously to advance

Qualifications

• Bachelor degree in business administration, health care administration or related discipline.
• Minimum of four years of progressively responsible related experience coordinating clinical/research trials.
• Proficiency in using Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook).
• Effective oral, written, communication, interpersonal skills.

Responsibilities

• Recruitment: manage the recruitment process for studies, screen potential participants for eligibility, schedule interviews and coordinate materials.
• Data collection and analysis: develop data tools, collect data from diverse participants, perform basic analyses and help prepare manuscripts.
• Project management: oversee study planning and multiple projects, monitor progress and take actions to meet objectives.
• Grants: assist in grant preparation and related activities, coordinate required paperwork.
• Study regulations: ensure regulatory compliance, assist with informed consent, and liaise with IRB/Office of Clinical Trials as needed.

Skills

Effective communication

Interpersonal skills

Time management

Problem solving

Teamwork

Independent work

Attention to detail

Education

Bachelor's degree or equivalent in business administration, health care administration or related discipline

Master's degree in public health or related field (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Microsoft Outlook

Job description

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X and Instagram.

Position Summary

We have an exciting opportunity to join our team as a Senior Research Coordinator. In this role, the successful candidate is responsible for initiating, coordinating and managing research studies conducted at the Medical Center. Oversees the financial and protocol development for the assigned studies. Assists with managing the recruitment process (develops advertising strategy, contacts media outlets and negotiate rates and monitor deadlines for submission of materials), enrollment, grant submissions, and study coordination. Performs intra-operative monitoring and serves as liaison with internal and external funding agencies. Ensures the accurate execution of research protocols in accordance with Good Clinical Practices, HIPAA and required obligations to patient/subject, Principal Investigator, research team and the sponsor. Interfaces directly with patients/subjects and the Principal Investigator in support of the clinical trials if applicable. Provides guidance to Research support staff. Works autonomously and with limited oversight.

Job Responsibilities

• Recruitment - Manages the recruitment process for study/program. Screens potential patients/subjects for eligibility to the study. This may include gathering information from the medical record, physician referral, advertisement and directly scheduling a visit to evaluate the patient/subject. Reviews all the elements of the screening process with the Principal Investigator that being: inclusion/exclusion criteria, completed informed consent, documentation of the event and the patient/subject willingness to participate in the study. Will lead scheduling of the interviews, focus groups, and observations.
• Data Collection and Analysis. Assist with development of study data collection tools, including qualitative interview and focus group guides, observation guides, and basic surveys. Independently collect data from a wide range of participant types, including patients, clinicians, and healthcare leaders, in a wide variety of healthcare settings. Complete field notes. Assist with developing inductive and deductive codebooks and independently apply develop codes to transcripts. Lead the running of queries and develop summaries of data. Basic analysis of simple surveys. Assist with developing manuscripts and abstracts, including writing methods sections, literature reviews, and creating tables and figures.
• Project Management - Oversees planning/management of study activities and of multiple projects as assigned. Reviews progress of projects and initiate appropriate actions to achieve target objectives.
• Grants - Assists in the preparation of grant applications and other grants related activities such as developing grants applications/proposals and fund raising activities if applicable. Collects and organizes required paperwork for submission if required for the grant. Follow up and coordinates resolution of all issues progress reports to the sponsors to fund medical research in the division.
• Decision Making and Problem Solving Combines and evaluates information and data to make decisions about relative importance of information and choosing the best solution to solve problems. Resolves complex situations based on established policies and procedures and refers non solved issues and questions to the supervisor.
• Provides guidance, training, leadership to less experienced staff. May have input into staff evaluations.
• Participates in special projects and performs other duties as required.
• Study Regulations - Aware of study regulatory status and keep an up to date copy of regulatory documents. Assists with the informed consent process and ensures that the patient/subject fully understands what is required of them throughout the study. Monitors any outward effects or issues regarding patient/subject safety and report this to the Principal Investigator. Assists with the informed consent process and ensure that the patient/subject fully understands what is required of them throughout the study.
• NYU Office of Clinical Trials/IRB If applicable, oversee the submission of necessary documents required by the NYU Institutional Board (IRB), NYU Office of Clinical Trials in order to obtain approval to conduct human subjects research. Secures accurate signatures and forwards documents and/or forms to appropriate destination. Ensures the accurate execution of research protocols in accordance with Good Clinical Practices, HIPAA and required obligations to patient/subject, Principal Investigator, research team and the sponsor.

Minimum Qualifications

To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related discipline. Minimum of four years of progressively responsible related experience coordinating clinical/research trials studies. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Ability to work and make decisions independently. Time management skills and ability to multi task. Strong understanding and knowledge base of coordination requirements associated with clinical/research trials. Ability to identify, analyze and solve problems; ability to work well under pressure.

Preferred Qualifications

Master's degree in public health, allied health, social sciences, or a related scientific discipline, along with 2 to 3 years of research experience, or an equivalent combination of advanced education and experience. Must have demonstrated hands‑on experience independently leading participant recruitment initiatives and conducting qualitative data collection, coding, and thematic analysis. Must be able to work with minimal supervision while taking a lead role in qualitative analyses and writing. Experience and knowledge of implementation science models and frameworks. Proficiency in using various Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook) and qualitative analysis software (such as NVivo or ATLAS.ti). Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Must be able to work collaboratively within diverse teams and engage effectively with participants, including those with disabilities and specialized populations. Must possess strong critical thinking to identify, analyze, and solve complex problems, coupled with time‑management skills and the ability to work well under pressure. Knowledge of basic medical terminology is preferred, along with prior experience working with complex research protocols and navigating Institutional Review Board (IRB) processes. Experience working in an academic medical center or a university research environment is strongly desired. Candidates with prior experience, coordinating multi‑site qualitative studies, experience with implementation science, and contributing to scientific manuscripts and reports are highly preferred. Experience working with people with disabilities.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time‑off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well‑being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $70,727.81 - $80,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.