Part-Time Recruiting Coordinator

Pagaya Investments; New York (NY); On-site; USD 20,088 - 29,016; Part time

Job summary

Pagaya Investments is seeking a part-time Recruiting Coordinator to join our Recruiting team in New York. The role focuses on ownership ofScheduling, candidate touchpoints, and process efficiency to ensure high-quality hires while maintaining a white-glove candidate experience.

You will coordinate interview logistics across time zones, partner with recruiters and hiring managers, and maintain Greenwood ATS hygiene.

Qualifications

• 3+ years of experience as a Recruiting Coordinator, HR Assistant, or similar candidate-facing operational role.

Responsibilities

• Manage end-to-end interview scheduling across multiple roles.
• Coordinate video and on-site interviews across varying time zones.
• Partner with recruiters, hiring managers, interviewers, Executive Assistants, and global internal stakeholders.
• Track and manage candidates through Greenhouse ATS and ensure timely interview feedback.
• Serve as the primary ambassador for Pagaya's candidate experience with high-touch communication.
• Act as candidate host for executive or key interactions.
• Support interviewers with materials, context, and guidance for smooth interviews.
• Maintain Greenhouse ATS hygiene, workflow docs, and team content libraries.
• Identify inefficiencies and test workflow automations to scale recruiting processes.
• Provide status updates and reports to hiring managers for talent strategy meetings.
• Collaborate with U.S. recruiters and global peers on initiatives.
• Provide active search support including resume screening and sourcing.
• Collaborate on structured interview plans and objective hiring standards.

Skills

Organizational skills

Communication skills

Problem solving

Attention to detail

Candidate focus

Tools

Greenhouse ATS

Google Workspace

LinkedIn Recruiter

AI tools

Job description

• We are seeking an operational, detail-oriented Part-Time Recruiting Coordinator (~20 hours/week) to join our Recruiting team


• In this role, you are a foundational pillar of our recruiting function - owning the movement, logistics, and candidate touchpoints that ensure we make exceptional hires efficiently


• At Pagaya, we are transforming traditional talent acquisition into a modern, tech-enabled function


• As a Recruiting Coordinator, you will operate at the intersection of candidate experience, operational excellence, and AI-driven efficiency


• This is a flexible, part-time position designed for someone who brings operational precision, white-glove candidate care, and a desire to help build and scale best-in-class recruiting processes


• Manage complex end-to-end interview scheduling across multiple roles, coordinating video and potential on-site interviews across varying time zones


• Partner seamlessly with recruiters, hiring managers, interviewers, Executive Assistants, and global internal stakeholders


• Track and manage candidates through our Applicant Tracking System (Greenhouse), proactively ensuring interview feedback is submitted promptly and escalating potential bottlenecks


• Serve as the primary ambassador for Pagaya's candidate experience, delivering high-touch, thoughtful communication from initial contact through onboarding


• Act as the candidate host for executive or key candidate interactions, ensuring a seamless, high-bar recruitment journey


• Support interviewers by providing necessary materials, context, and operational guidance to deliver a smooth interviewing process


• Maintain impeccable Greenhouse ATS hygiene, workflow documentation, and team content libraries


• Identify operational inefficiencies in the coordination lifecycle, recommending and testing workflow automations and best practices to standardize and scale our recruiting process


• Provide crisp, proactive status updates and reports to hiring managers ahead of recurring talent strategy meetings


• Partner closely with U.S. recruiters and collaborate on cross-functional global initiatives (including peers in Israel)


• Provide recruiters with active search support, including initial resume screening, preliminary sourcing, and candidate lead identification


• Collaborate with recruiters and hiring managers to design structured interview plans and maintain objective hiring standards

We are looking for a proactive problem solver and self-starter who thrives in a fast-paced environment, excels at synthesizing information on the fly, and maintains relentless follow-throughPrecision & Confidentiality: Meticulous attention to detail, strong organizational skills, and a proven ability to handle sensitive information with complete confidentiality

Problem Solving & Adaptability: Nimble, solution-oriented mindset with the ability to pivot quickly in an evolving, high-growth environment

Systems Expertise: Hands-on experience with Greenhouse ATS, Google Workspace (G-Suite), LinkedIn Recruiter and AI tools; comfort adopting new tech tools and recruitment automations

Experience: 3+ years of experience as a Recruiting Coordinator, HR Assistant, or similar candidate-facing operational role in a fast-paced tech, fintech, or modern corporate environment

Work Schedule: Availability to work a structured part-time schedule of approximately 20 hours per week (distributed across core business hours)

Communication & Presence: Exceptional written and verbal communication skills with the ability to provide high-touch service to candidates and senior internal stakeholders alike