Part-Time Records Specialist—City Planning & Engineering

City-of-SAN-Marcos,-C; San Marcos (CA); On-site; USD 25,000 - 30,000; Part time

Job summary

The City of San Marcos is hiring a Part-time Office Assistant to support the Development Services Department, focusing on a large-scale Master File Project. You will review and organize historical planning and engineering records, prepare materials for scanning, and apply filing and indexing standards to enable a reliable digital archive.

Ideal candidates are dependable, highly organized, comfortable with both paper and electronic records, and able to follow established procedures.

Qualifications

• Graduation from high school or equivalent required.
• Experience with clerical, filing, scanning or records management is desirable.
• Ability to follow established filing conventions and procedures.

Responsibilities

• Review, sort, and organize historical planning and engineering files.
• Prepare paper records for scanning and arrange materials in sequence.
• Scan records and verify electronic images for completeness and accuracy.
• Apply naming conventions, file structures, and indexing standards.
• Identify document types and file records in the appropriate folders.
• Check for missing or duplicate records and resolve inconsistencies.
• Enter and verify information in spreadsheets, databases, or records systems.
• Assist with organization and maintenance of electronic records and file systems.
• Maintain confidentiality of sensitive or restricted information.
• Provide general clerical support and assist with special records projects.

Skills

Detail-oriented

Organized

Data entry

Communication

Customer service

Quality-focused

Education

High school diploma

Tools

Microsoft Office

Scanners

Records management software

Job description

The City of San Marcos is hiring a Part-time Office Assistant to support the Development Services Department, focusing on a large-scale Master File Project. You will review and organize historical planning and engineering records, prepare materials for scanning, and apply filing and indexing standards to enable a reliable digital archive.

Ideal candidates are dependable, highly organized, comfortable with both paper and electronic records, and able to follow established procedures.