E-Recording Specialist

Meridian Title Corporation; Carmel, Northern (IN, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Healthcare

401(k) savings plan

Paid Time Off (PTO)

Paid holidays

Basic life insurance/AD&D

Paid medical leave

Paid parental leave

Voluntary benefits such as accident, 2

Job summary

Meridian Title Corporation seeks an E-Recording Specialist to digitize submission, audit, and track real estate documents with county offices via secure portals. You will ensure proper signatures and notary compliance before filing, and manage e-recording through platforms like Simplifile.

Responsibilities include submitting packages, auditing fees, resolving errors, and updating ResWare with recording status and confirmation numbers while maintaining dependable attendance.

Qualifications

• High school diploma or equivalent.
• At least two years related experience required.
• General understanding of residential real estate transactions, title and loan closing procedures preferred.

Responsibilities

• Document Audit: Review closing documents for signatures, legal descriptions, and notary compliance before filing.
• Electronic Filing: Submit real estate packages through e-recording platforms to county courthouses.
• Fee Accounting: Calculate, balance, and process recording fees and transfer taxes.
• Error Resolution: Track rejections or county feedback, correct indexing or data errors, and re-submit filings.
• Workflow Management: Update title production software (ResWare) to log recording status and final stamped images.
• Performs other duties as assigned.
• Maintains regular and reliable attendance during scheduled business hours.

Skills

Communication

Interpersonal skills

Organization

Time management

Analytical thinking

Problem solving

Teamwork

Prioritization

High pace work

MS Office

Education

High school diploma or equivalent

Tools

ResWare

Simplifile

Microsoft Office

Job description

Description

The E-Recording Specialist digitally submits, audits, and tracks real estate legal documents like deeds and mortgages with county recording offices using secure online portals.

Responsibilities and Duties Include:

• Document Audit: Review executed closing documents for proper signatures, legal descriptions, and notary compliance before filing.
• Electronic Filing: Submit real estate packages through secure e-recording platforms (such as Simplifile) to county courthouses.
• Fee Accounting: Calculate, balance, and process recording fees and transfer taxes, avoiding rejections due to incorrect payments.
• Error Resolution: Track rejections or county feedback, correct indexing or data errors, and re-submit filings quickly.
• Workflow Management: Update title production software (specifically ResWare) to log recording status, confirmation numbers, and final stamped images
• Performs other duties as assigned.
• Maintains regular and reliable attendance as an essential function of the position, ensuring consistent coverage of duties during scheduled business hours

Requirements

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to establish and maintain effective working relationships with coworkers and others
• Ability to prioritize tasks and to delegate when appropriate.
• Ability to function well while maintaining a high pace of work.
• Proficient with Microsoft Office Suite or related software.

Qualifications

• High school diploma or equivalent.
• At least two years related experience required.
• General understanding of residential real estate transactions, title and loan closing procedures preferred.

What We Offer

• Healthcare (medical, prescription drug, dental, and vision)
• 401(k) savings plan
• Paid Time Off (PTO)
• Paid holidays
• Basic life insurance/AD&D insurance
• Paid medical leave
• Paid parental leave
• Voluntary benefits such as accident, cancer, critical illness, long-term and short-term disability

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

Equal Employment Opportunity (EEO) Meridian Title Corporation provides equal employment opportunity to qualified persons regardless of race, color, gender, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other categories protected by law.