Clerk at Tepeyac office

Diocese of El Paso; El Paso (TX); On-site; USD 17,000 - 22,000; Part time

Job summary

Diocese of El Paso is seeking a part-time classroom assistant to prepare classrooms for classes, including setting up tables, chairs and AV equipment. You will assist with attendance tracking and help manage daily activities reported to the office.

The role requires basic computer skills (Windows/Access) and bilingual English/Spanish communication. Schedule includes evenings and Saturdays, with varied hours across weeks, supporting Tepeyac Institute locations in El Paso.

Qualifications

• High school diploma or GED required.
• Proficiency with Windows and MS Access is preferred.
• Ability to communicate effectively with students, teachers and helpers.

Responsibilities

• Set up classroom with tables, chairs, AV equipment and supplies.
• Maintain refreshment equipment and keep it clean and in working order.
• Assist participants with attendance using computer systems.
• Create and issue ID cards as needed.
• Ensure registration forms and sponsorship signatures are complete.

Skills

Windows

Access

Bilingual English/Spanish

Education

High school diploma or GED

Job description

Job Summary

Responsible for setting up classroom(s) with tables, chairs and necessary supplies. Take care of attendance and report to office daily activity.

Essential Duties and Responsibilities

1. Responsible for the arrangement of classroom settings to include tables, chairs, audio visual equipment, computer, refreshment and occasional clean up.
2. Responsible for maintaining refreshment equipment and supplies in a clean and working order.
3. Assists class participants register their attendance at each class by utilizing computer equipment and software programs.
4. Responsible for picture taking, making ID cards and issuance of ID cards to participants
5. Responsible for verifying that all participants have a registration form, sponsorship signature, and are entered in the computer.
6. Prepares and maintains daily attendance reports for the Registrar.
7. Reports any irregularities to supervisor.
8. Responsible for ensuring that computer equipment is returned to the Tepeyac office.
9. Assists presenters by providing class handouts, photocopying, and other items upon request.
10. Turns on and sets up equipment prior to class: camera settings, VCR, mats and other equipment.
11. Tests equipment in advance of use to assure that equipment is ready for use before courses begin.
12. Serves as an on hand facilitator and assistant to instructor during class.
13. Other duties as assigned.
14. Participates on Employee Retreats.

Qualifications

1. High school graduate or GED
2. Knowledge, skills and experience in personal computers and word processing (i.e., WINDOWS, ACCESS)
3. Ability to communicate effectively and in a professional manner with students, teachers and helpers.
4. Ability to compose correspondence and reports with accuracy and proper format.
5. Ability to lift more than 10 lbs (tables chairs, and equipment)
6. Ability to utilize decision-making skills
7. Ability to follow directions
8. Must have transportation to commute to other classroom locations
9. Bilingual English/ Spanish.
10. Other duties as assigned.

Working Conditions

Schedule

• a. All programs with evening and Saturday classes.
  Mon-Thurs 5:30 pm - 9 pm
  Saturday, 7:30 am - 2:00 pm
  Hours worked will vary between 17 to 25 hrs per week
  There are no hours worked in the month of December, Thanksgiving Week, Holy Week, and Easter Week.
• b. Summer Institute (last two weeks of June)
  Mornings, Mon-Thurs. 9:00 am - Noon
  Evenings, Mon-Thurs. 5:30 pm to 9:15 pm
  Sat. 8:00 am to 4:00 pm

Schedule may change in accordance to the needs of Tepeyac Institute.

Disclaimer Clause

The above statements are intended to describe the general nature and level of work required of this position. This is not meant to be an exhaustive list of all responsibilities, duties and skills required.

Employee understands that he/she will be an example to the community by maintaining good standing in the Catholic Church through adherence to the laws of the Church and through practice of the Faith by living a sacramental, moral Catholic life including regular Mass attendance.

Our employees will provide an example to the community by maintaining good standing in the Catholic Church through adherence to the laws of the Church and through practice of the Faith by living a sacramental, moral Catholic life including regular Mass attendance.

Because all Diocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and missions of the Church in performing their work. This entails actively supporting the philosophy and goals of the Church; participating in Church activities including attending services and encouraging others to do so.

NOTE: The Diocese of El Paso adheres to the Charter for the Protection of Children and Young People of the United States Conference of Catholic Bishops and the Safeguard the Children, VIRTUS, and related programs of the Diocese. As such, prospective employees are required to complete VIRTUS training, fingerprinting and a background check before employment.

Catholic Diocese of El Paso
499 St. Matthews St
El Paso, TX 79907
Phone: [phone]
Fax: [phone]
[e-mail]