Part-Time Public Works Admin Specialist

MARATHON STAFFING GROUP; Paradise Valley (AZ); On-site; USD 23,000 - 32,000; Part time

Job summary

Marathon Staffing is seeking an experienced Administration Specialist for the Town of Paradise Valley, AZ. Part-time position 20 hours a week, at $20 per hour, with a minimum of 1 year of experience.

The role covers general administrative duties, customer service, public works operations support, data entry, reporting, and procurement assistance. Familiarity with Lucity, GIS, and Microsoft Office is preferred; reliable transportation is required. Call 602-753-3846 with questions.

Qualifications

• At least 1 year of administrative experience.
• Ability to answer phones, emails, and direct inquiries.
• Familiarity with budgeting, purchasing, and permit processing.

Responsibilities

• Answer phones, emails, and direct inquiries to appropriate personnel.
• Maintain files, records, and databases (e.g., work orders, permits, employee schedules).
• Prepare and distribute correspondence, reports, and meeting agendas/minutes.
• Schedule meetings, inspections, and appointments.
• Order and maintain office supplies, uniforms.
• Respond to public inquiries and complaints related to services.
• Log service requests and follow up with field staff for resolution.
• Coordinate with vendors, contractors, and other departments.
• Input data related to work orders, projects, inspections, and inventory.
• Prepare statistical and operational reports for supervisors and city officials.
• Maintain asset and equipment records.
• Help ensure compliance with local, state, and federal regulations.
• Assist with preparing bid documents and procurement paperwork.

Skills

Administrative tasks

Tools

Lucity

GIS

Microsoft Office

Financial software

Job description

Marathon Staffing is looking for an experienced Administration Specialist for the Town of Paradise Valley!

Part Time position 20 hours a week

$20 per hour

Minimal of 1 year of experience required.

Key Responsibilities

General Administrative Duties

• Answer phones, emails, and direct inquiries to appropriate personnel.
• Maintain files, records, and databases (e.g., work orders, permits, employee schedules).
• Prepare and distribute correspondence, reports, and meeting agendas/minutes.
• Schedule meetings, inspections, and appointments.
• Order and maintain office supplies, uniforms.

Customer Service

• Respond to public inquiries and complaints related to services like trash pickup, road repairs, drainage issues.
• Log service requests and follow up with field staff for resolution.
• Communicate service interruptions or project updates to the public.

Support for Public Works Operations

• Assist with tracking work orders, service requests, and maintenance schedules.
• Lucity and GIS assets oversight
• Process permits, applications, and contractor documents (e.g., right-of-way permits).
• Assist in preparing and tracking departmental budgets and expenditures.
• Coordinate with vendors, contractors, and other municipal departments.
• Send notices of projects to the public (e.g., mailers, brochures)

Data Entry & Reporting

• Input data related to work orders, projects, inspections, and inventory.
• Prepare statistical and operational reports for supervisors and city officials.
• Maintain asset and equipment records.

Regulatory & Compliance Support

• Help ensure compliance with local, state, and federal regulations (e.g., OSHA, environmental rules).
• Maintain safety records, incident reports, and training logs.

Project & Procurement Assistance

• Assist Superintendents with preparing bid documents and procurement paperwork.
• Track project timelines, budgets, and vendor communications.

Technology & Systems Use

Use software tools like:

• Work order management systems (e.g., Lucity, RTA)
• GIS systems
• Microsoft Office Suite (Word, Excel, Outlook)
• Financial software for purchase orders and budget tracking

Please note - This position is in Paradise Valley, AZ. Team members must have reliable transportation. Please call 602-753-3846 if you have any questions.

Marathon is an Equal Opportunity Employer

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