Part-time Prosecution Assistant

City of Holladay; Holladay (UT); Vor Ort; USD 25.000 - 30.000; Teilzeit

Benefits dieser Stelle

Flexible schedule

Zusammenfassung

City of Holladay is seeking a part-time legal secretary to support misdemeanor prosecutions for Holladay, Cottonwood Heights, Millcreek and Brighton. The role involves a flexible schedule during normal business hours and requires strong organizational skills and document management.

You will handle phone calls, draft letters, manage files, schedule hearings, review police reports, and coordinate with prosecutors, police, and attorneys. A Utah driver’s license is required for this position.

Qualifikationen

• Must have high school diploma or equivalent and either 2 years of specialized training in the legal secretary field or 4 years of legal-related experience.
• Utah Driver’s License is required.

Aufgaben

• Answer phones and draft letters; assist with legal tasks and case management.
• File management and organizing documents and pleadings.
• Schedule court hearings and prosecutor meetings; coordinate with police and attorneys.
• Review police reports and prepare files for hearings/trials.
• Respond to discovery requests and maintain current case dispositions.
• Perform general court record research and ensure timely completion.

Kenntnisse

Interpersonal communication

Microsoft Office

Multitasking

Attention to detail

Ausbildung

High school diploma or equivalent

Jobbeschreibung

The statements and information in this document are neither intended to nor do they create contractual or other rights on behalf of any person hired by the City.

Flexible schedule. Seeking someone to preferably assist 5 days a week, part-time (25-29 hours/week), during regular business hours of 8 am – 5 pm.

GENERAL SUMMARY

Position involves corresponding with the public, law enforcement agencies, city personnel, and witnesses, and assisting with various administrative tasks and functions related to misdemeanor criminal prosecution on behalf of Holladay, Cottonwood Heights, Millcreek, and Brighton cities.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Responsible for a variety of administrative tasks, such as answering phones, preparing letters, as well as legal tasks, including general prosecution case management, case file creation, filing documents and pleadings, copying, scanning & faxing documents, and sending above via email or USPS.
• File management: control and maintain legal documents and digital files in an organized manner.
• Scheduling appointments and court hearings for the prosecutor.
• Screen and review police reports.
• Pulls case files to prepare for hearings and trial.
• Update files to reflect current case disposition.
• Respond to discovery requests.
• Coordinate court calendar, police officers and attorneys.
• Be able to prioritize various projects based on deadlines.
• Perform general court record research.

MINIMUM QUALIFICATIONS

Minimum Qualifications may include graduation from high school or equivalent; plus two (2) years of specialized training specific to the legal secretary field or four (4) years of legal related experience. Experience with E-Prosecutor preferred but not required. Administrative experience in an office environment strongly preferred

Certificates/Licenses: Valid Utah Driver’s License is required.

NECESSARY SKILLS AND ABILITIES

• Excellent interpersonal and communication skills, verbally and in writing (including grammar and spelling)
• Ability to learn existing procedures and organizational system and take direction/feedback graciously
• Ability to work independently and on a team, take initiative and to multitask and prioritize, often under pressure and deadlines
• Strong attention to detail, organized and systematic
• Ability to maintain effective working relationships with other employees, agencies and the public.
• Professional appearance, reliable, with a good attendance record
• Proficiency with Microsoft Office (Word, Excel), and Outlook email/calendar.

WORKING CONDITIONS

• Physical Demands: While performing duties of job, employees typically handle office equipment, objects, or controls; may periodically bend, stoop or crouch; and frequently communicates with Work may involve some physical exertion, the need to stand or sit for long periods of time and some lifting may be required; up to 25 pounds.
• Work Environment: Employee will generally work in a comfortable office setting. The noise level in the work environment is usually moderate, but possible increased noise exposure is expected while attending This work may require indoor and outdoor work including rehearsals and rehearsals/performance in outdoor space. This position may also deal with the public in somewhat stressful situations. The employee may occasionally need to handle unpleasant employee issues or member problems. This position requires accurate, detailed work despite frequent interruptions. Job requires mental pressure, fatigue, and moderate exposure to deadlines during an average workday. Holiday, evening, and weekend work may be required.

NOTICE

This job description in no way states or implies that these are the only tasks to be performed by the employee occupying this position. He or she will be required to follow any other instructions and to perform any other job‑related duties requested by his or her supervisor. It is the policy of the City of Holladay to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, sex, religion, national origin, age, or disability. Human Resources will provide reasonable accommodation for any applicants during the selection process. If you have special needs, please call 801-834-2577. In the interest of the workplace and public safety, all offers of employment are contingent upon the successful completion of a chemical screen for the purpose of detecting the presence of alcohol and/or controlled substances in the body. The City of Holladay requires, as a condition of employment, the use of direct payroll deposit to a bank or savings account.

Holladay City is an Equal Opportunity Employer