Legal Assistant I - Full-Time Temporary

City of Prescott; Prescott (AZ); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Mental health benefits

Paid sick time

Free employee medical/dental/vision

Pension and long-term disability

Deferred compensation plans

Job summary

City of Prescott is seeking a Legal Assistant I in the Legal Department - Criminal Division. This full-time temporary role provides clerical support to city attorneys, formats legal documents, maintains case files, and manages calendars for deadlines.

Qualifications include a high school diploma or equivalent, with preferred experience as a Legal Secretary/Assistant and familiarity with criminal cases. Strong attention to detail and confidentiality are essential; remote work is not indicated.

Qualifications

• Education: High School diploma or equivalent; four years as Legal Secretary/Assistant preferred but not required.
• Experience in Criminal cases preferred.
• Ability to operate MS Word, Excel, Outlook; familiarity with legal document formatting and filing.

Responsibilities

• Provide clerical support to City Attorney and Assistants.
• Format and proofread pleadings, motions, discovery documents, and memoranda.
• Answer calls, manage walk-in customers, and file/e-file court documents.
• Maintain case files and calendars for legal deadlines.
• Handle mail delivery and public record production; redaction tasks.
• Assist with daily court runs and general office duties as assigned.

Skills

Legal knowledge

Microsoft Word

Excel

Outlook

PDF software

Redaction software

Data entry

Electronic case management

Attention to detail

Confidentiality

Teamwork

Education

High School diploma or equivalent

Legal Secretary/Legal Assistant experience

Criminal law exposure

Tools

Microsoft Word

Excel

Outlook

PDF software

Redaction software

Electronic file management

Job description

ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY

Legal Assistant I

Legal Department - Criminal Division

Full-Time Temporary

Hiring Range: $22.34 to $27.92 per hour

FLSA Status: Non-exempt

Deadline to Apply: 10/13/2026

Benefits Summary:

Major Benefits for Full-Time Temporary Employees:

• A diverse range of complimentary mental health and wellness services is available, including an Employee Assistance Program, a free subscription to Calm, and health coaching
• Accrued paid sick time
• Free employee only coverage for medical, dental, vision, short-term disability, and life insurance
• Pension and long-term disability through Arizona State Retirement System, click here for more details
• Supplemental benefits such as deferred compensation plans and additional life insurance

Essential Duties:

• Provides clerical support to City Attorney, and Assistant City Attorneys
• Formats and proofs routine written materials such as correspondence, pleadings, motions, discovery documents, memoranda, and other documents as assigned
• performs routine clerical tasks such as making copies, answering and screening telephone calls and assisting walk-in customers
• establishes and maintains case files including, filing documents, organization of files and closing files
• files or e-files court documents as needed
• maintains case file log
• maintains calendars for legal deadlines
• picks up and delivers office mail and distributes same
• assists with public record production, video and document redaction
• performs daily court runs for court filings
• Picks up court documents for department
• Assists Criminal Division with misdemeanor prosecution cases
• Performs related general office tasks and duties as assigned

Qualifications:

Education and/or Experience:

High School diploma or equivalent required. Education, training and experience as a Legal Secretary or Legal Assistant equivalent to four (4) years; bachelor's or associate degree preferred but not required. Experience in Criminal cases preferred.

City Core Beliefs:

City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Acting with Integrity, Working as a Team, Being Accountable, Practicing Innovative Problem Solving, Take Pride in Excellent Results, Focusing on Our Community and Being Nice.

Knowledge, Skills, and Abilities:

• Knowledge of basic legal principles, practices, and techniques in both Criminal and Civil Law
• Knowledge of general judicial procedures
• General knowledge of Arizona criminal and civil procedures
• Basic knowledge of Arizona Statutes & Rules of Evidence
• Knowledge of basic legal office procedures, practices, grammar and legal formatting
• Ability to file court documents electronically
• Ability to operate software programs such as Microsoft Word, Excel, Outlook, PDF software, redaction software, etc.
• Knowledge of basic electronic case management system
• Skills in maintaining records, files, preparing legal documents, correspondence and other documents
• Ability to follow complex oral and written instructions
• Ability to operate office equipment, including desktop computers, multi-line telephones, electronic calendars, videoconferencing, calculators, copy machines, scanners and other general office equipment
• Ability to type proficiently and perform data entry
• Skills in planning, organizing, filing, monitoring calendars and deadlines
• Attention to details and ability to maintain confidentiality regarding cases and legal matters
• Dependability in meeting critical deadlines
• Ability to write and speak effectively
• Ability to use good judgment, tact and discretion
• Ability to work as a team player and work well within a small office setting
• Ability to establish and maintain effective working relationships with City employees in other departments

Physical Demands and Working Conditions:

• Sufficient to effectively and safely perform required duties listed above and to safely operate required equipment and city vehicle, as needed.
• Sufficient to clearly, concisely and effectively communicate in person and over the telephone.

Pre-Employment Background Screening Requirements:

• Drug screening
• Motor vehicle records check
• Criminal background screening

City of Prescott Contact Information

201 N. Montezuma St., Ste. 207

Prescott, AZ 86301

Email: [e-mail]

Website: www.prescott-az.gov

Phone: [phone] / Fax: [phone]

In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunities/Americans Disabilities Act reasonable accommodation employer.