Part-Time Project Coordinator — Flexible, Impactful Support

Pharmatech Associates; San Francisco (CA); On-site; USD 34,000 - 55,000; Part time

Job summary

Pharmatech Associates is seeking a highly organized and proactive Project Coordinator to provide part-time, as-needed support to our project teams. This role focuses on administrative, logistical, and communication tasks to keep projects on track and stakeholders informed.

You will assist with project setup, client communications, scheduling, meeting logistics, travel coordination, and onboarding new team members, adapting to varying workloads across projects.

Qualifications

• Prior experience in project coordination, administration, or operations support.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Comfortable acting as a point of contact for internal teams and external clients.
• Proficiency with project management and collaboration tools (e.g., scheduling software, shared drives, task trackers).
• Detail-oriented with strong follow-through and accountability.
• Ability to anticipate risks and proactively elevate issues.

Responsibilities

• Assist with project setup and logistics, including folders, workflows, and calendars.
• Support client communication plans, calendars, and meeting cadences.
• Prepare and distribute project status updates and meeting materials.
• Maintain project schedules, timelines, calendars, and milestones.
• Capture meeting notes, track action items, and provide follow-up.
• Coordinate travel logistics for project activities.
• Onboard new team members to project tools and processes.
• Contribute to lessons-learned sessions and project close-out activities.

Skills

Project coordination

Organizational skills

Communication skills

Scheduling software

Shared drives

Task trackers

Job description

Pharmatech Associates is seeking a highly organized and proactive Project Coordinator to provide part-time, as-needed support to our project teams. This role focuses on administrative, logistical, and communication tasks to keep projects on track and stakeholders informed.

You will assist with project setup, client communications, scheduling, meeting logistics, travel coordination, and onboarding new team members, adapting to varying workloads across projects.