Part-Time Programs & Events Coordinator — NYC

New York Genealogical and Biographical Society; New York (NY); On-site; USD 30,000 - 34,000; Part time

Job summary

The New York Genealogical and Biographical Society seeks a dedicated Part-Time Program Coordinator to support in-person, remote, and hybrid events in New York City, with a three-day-a-week schedule 9:00 AM-5:00 PM Tuesday, Wednesday, and Thursday.

This role reports to the Manager, Programs and Events and handles logistics, speaker coordination, budgeting, event setup and registration, and post-production for program videos, with responsibilities across CRM and Zoom platforms.

Qualifications

• Excellent organizational and project management skills.
• Ability to manage several projects simultaneously and meet deadlines.
• Professional, calm and solutions-oriented approach.
• Experience managing events with online and in-person components.
• Video editing with Adobe Creative Suite and Vimeo.
• Knowledge of Zoom, Microsoft Office, Slack, and Trello; NeonCRM or similar CRM preferred.
• Strong written and verbal communication.
• Interest in genealogy, archives, libraries or cultural heritage organizations preferred.

Responsibilities

• Provide continuity and support for the Programs department and manage projects on a three-day schedule.
• Coordinate speakers, fees, honoraria and invoices for the series.
• Set up and manage events in the CRM and on the website; support related processes.
• Monitor registration emails and attendee communications for accuracy and timeliness.
• Lead post-production of program videos and prepare files for upload.
• Draft speaker agreements and manage deadlines.
• Coordinate pre-recorded sessions and Zoom recording sessions for live events.
• Assist with in-person check-in, attendee management and Q&A.
• Draft marketing copy and program descriptions for the NYG&B site.
• Support overall program operations with the team.

Skills

Organizational skills

Project management

Communication skills

Calm professional

Problem solving

Tools

Adobe Creative Suite

Zoom

Microsoft Office

Slack

Trello

NeonCRM

Vimeo

Job description

The New York Genealogical and Biographical Society seeks a dedicated Part-Time Program Coordinator to support in-person, remote, and hybrid events in New York City, with a three-day-a-week schedule 9:00 AM-5:00 PM Tuesday, Wednesday, and Thursday.

This role reports to the Manager, Programs and Events and handles logistics, speaker coordination, budgeting, event setup and registration, and post-production for program videos, with responsibilities across CRM and Zoom platforms.