Part-Time: Program Coordinator I, Internal Catering

Aims Community College; United States; On-site; USD 56,555,000 - 76,516,000; Full time

Benefits offered by this job

Tuition waiver

Gym access (PERC) for employee and one

Aims Discount program

Free parking on all campuses

PERA employer contributions

Job summary

Aims Community College is seeking an Internal Catering Coordinator to support catering planning and execution for events hosted by internal clients. The role includes preparing and serving catered food, coordinating with the Office of Events, Facilities and Operations, and maintaining an efficient system across four campuses.

The position requires an Associate degree in culinary/hospitality fields and at least three years of catering or food service experience, plus strong organizational skills

Qualifications

• Associate degree required plus three years of work experience in catering, food service operations, or hospitality or equivalent combination of education and experience.
• Strong organizational and interpersonal communication skills.
• Ability to organize and prepare food orders accurately and on time.

Responsibilities

• Coordinate internal catering requests and prepare food for events, from the on-site kitchen or food truck.
• Coordinate requests internally or from external vetted food vendors; ensure timely and accurate deliveries.
• Maintain an organized system to streamline service and timely billing for internal client events.

Skills

Organizational skills

Interpersonal communication

Food order preparation

Vendor relations

Education

Associate degree in Culinary Arts

Job description

Minimum Hourly Rate: $23.22

• Part-time employees also receive some benefits depending on the number of hours worked.
• Tuition waiver for employee on Aims courses
• Access to the PERC (Aims gym) for employee & one guest
• Aims Discount program
• Free parking on all campuses
• PERA employer (see www.copera.org for comprehensive benefits)
• Additional supplemental benefits & retirement programs available

Job Description

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position. Aims Community College seeks a motivated and organized Internal Catering Coordinator to assist in catering planning and execution at events hosted by internal clients. As events at Aims Community College increase, the Coordinator will develop and maintain a system to provide affordable and appetizing catering at events hosted by internal clients. This position will prepare and serve catered food and beverage options and is expected to provide excellent customer service. The Coordinator will work closely with the Office of Events, Facilities and Operations, and Food Services. This position is responsible for day to day operations of providing catering at internal client events across four campuses.

Responsibilities

Responsibilities include coordinating internal catering requests, preparing food to be served in event spaces or from the Aims food truck at events, coordinating requests internally or ordering from external vetted food vendors as necessary, and maintaining an organizational system to ensure timely and accurate deliveries. This position is one of the contacts for campuses and external vendors for catering orders related to internal events.

Event Planning

Coordinate orders and requests from internal clients. Respond to internal client phone calls and email requests for catering services. Control food costs by monitoring waste and portion control, proper rotation of products, inventories, and proper use of equipment, which includes receiving and inspecting incoming food and non-food items. Input catering orders for Aims signature events, coordinating with Aims Food Services as needed. Order and coordinate needed supplies for events. Organize current, future, and past event catering requests to streamline efficient service and ensure timely billing.

Event Production

Complete and perform catering duties on schedule, ensuring food is delivered on time and prepared in alignment with Health Department Guidelines. Audit banquet checks to ensure that services rendered are properly invoiced in a timely manner. Provide post-event invoice information to Staff Associate for final client invoices. Perform aspects of food and beverage preparation, presentation, and scullery tasks. Set up, serve and/or break down coffee breaks, receptions, and other functions as assigned. Demonstrate an understanding of emergency procedures to include fire, life, and safety. Occasionally work at external client events and signature college events to support the Banquet Coordinator.

Event Administration & Operations

Ensure cleanliness of the Welcome Center kitchen and Aims food truck, fully stock kitchen and truck with cleaning supplies and perform or assist with maintenance and cleaning duties as required. Ensure compliance with local health department regulations for safety, cleaning, sanitation, and food preparation. Order and maintain inventory for basic beverage service at events including coffee supplies, drink mixes, and paper supplies. Organize and maintain cleanliness of kitchen storage areas. Maintain vetted food vendor list for internal events. Assists with developing policies and procedures that are related to internal catering requests Serve as backup to the Banquet Coordinator in the Coordinator’s absence for matters related to external clients, inspections and licenses.

Minimum Qualifications

• Associates Degree in Culinary Arts, Hospitality Management, Food Service Management, Catering and Event Management, Restaurant Management, Baking and Pastry Arts, Nutrition and Dietetics, or Business Administration with an emphasis in food and beverage or hospitality; plus three (3) years of work experience in catering, food service operations, or hospitality, OR an equivalent combination of education and/or work experience.
• Strong organizational and interpersonal communication skills.
• Ability to organize and prepare food orders accurately and on time.
• Ability to establish and maintain positive working relationships with faculty, staff, students, vendors, and the general public.
• This position requires the use of a company vehicle for business travel.
• The selected candidate must successfully pass an MVR and be insurable under Aims insurance.

Preferred Qualifications

• Experience in a college, university, or institutional food service setting.
• Additional experience in menu planning, cost control, vendor coordination, and event logistics is highly desirable.
• Candidates with prior supervisory experience, ServSafe certification, or familiarity with POS and catering management systems (such as Toast, Square, or Smartsheet) are strongly encouraged to apply.
• Experience coordinating events, preparing and presenting food for large groups, and maintaining high standards of sanitation and customer service in a professional kitchen or catering environment is preferred.
• Experience with food truck operations or on-site event service is also beneficial.
• Strong communication and interpersonal skills with the ability to work effectively with diverse teams, students, and campus departments.
• Excellent organizational and time management abilities, with attention to detail and the capacity to manage multiple events simultaneously.
• Demonstrated problem-solving and adaptability skills in a fast-paced environment.
• A positive, professional attitude with a strong focus on customer service, teamwork, and collaboration.
• Initiative, reliability, and the ability to maintain composure under pressure are also highly valued.

Required Documents

• Resume
• Cover Letter
• Copy of Transcripts

All Applicants: Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the "Work Experience" section on your job application. We evaluate your experience based on this information. Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary. Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section. If there are missing documents, your incomplete application will not be considered.

Hiring Practices & Equal Opportunity

Per the Colorado Job Application Fairness Act, you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution. For information on our hiring practices, please visit our resource page: https://www.aims.edu/departments/human-resources/hiring-process. Aims Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status. All application materials must be submitted by the closing date posted and become the property of Aims Community College.

Screening/Selection

The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with the Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within three (3) business days of hire date to show your identity and your authorization to work. This law applies to all persons hired. Screening/Selection: To be considered, please provide a thorough and complete application. Initial screening will be conducted by a committee based on completed application materials. Employees in these positions may be asked to participate in temporary assignments lasting less than nine (9) months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay. Upon hire, all positions at Aims Community College require a criminal background check and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.

Aims Community College

Aims Community College is a locally governed and funded debt-free progressive community college based in Greeley, Colorado with three satellite campuses in Fort Lupton, Loveland and Windsor. Aims serves 8,000 students per year, preparing them for success with 200+ degree and certificate programs. Aims staff, faculty and administration work as a team to ensure excellent service and educational standards. Our student body reflects the growing diversity of our community: 55% of our students identify as white, 36% Hispanic, 2% Asian, 2% African-American, and 2% multiracial. Aims is committed to serving all of our students, including populations that are traditionally underserved in higher education. We welcome applicants who share a commitment to inclusive excellence.