Part Time Program Coordinator, Contract -IPA

NADAP Inc.; New York (NY); On-site; USD 25,000 - 28,000; Part time

Job summary

NADAP Inc. in Manhattan is seeking an administrative and operations support specialist to assist the IPA team and AVP with reports, databases, and supply inventory. You will coordinate with external agencies for social media and Google Ads Grant activities, and provide basic Canva/Adobe design support.

The role includes event photography, promotional materials, and assisting with email marketing using Mailchimp or Constant Contact, contributing to overall outreach efforts.

Qualifications

• 2+ years in administration or program coordination.
• Excellent organizational skills and attention to detail.
• Strong reporting, database management, and Excel skills.
• Ability to manage multiple priorities and deadlines.
• Design skills using Canva and/or Adobe Creative Suite.
• Interest in communications, outreach, and digital marketing.

Responsibilities

• Prepare and distribute weekly and monthly program reports.
• Review the Navigator client database and generate complex reports as required.
• Maintain accurate records, spreadsheets, and program documentation.
• Provide administrative support to the Health Insurance team, including ordering materials, managing supplies, and maintaining promotional item inventory.
• Assist with updating flyers, presentations, newsletters, and other outreach materials using Canva or Adobe Creative Suite.
• Take photos at company events and assist with organizing marketing materials and content.
• Coordinate with external advertising agencies regarding social media publishing schedules, marketing materials, and Google Ads Grant activities.
• Support email marketing efforts through platforms such as Mailchimp or Constant Contact.
• Perform other administrative and operational duties as assigned.

Skills

Excel skills

Reporting

Database management

Project coordination

Communication

Vendor coordination

Canva

Adobe Creative Suite

Tools

Mailchimp

Constant Contact

Canva

Adobe Creative Suite

Google Ads Grant

Job description

Description

Position Summary

Provide administrative, operational, and reporting support to the IPA team and Assistant Vice President (AVP), including preparing reports, maintaining databases and supply inventory, and assisting with day-to‑day program operations. Serve as the primary liaison with external advertising agencies for social media and Google Ads Grant coordination while providing basic design and communications support.

Responsbilities

• Prepare and distribute weekly and monthly program reports.
• Review the Navigator client database and generate complex reports as required.
• Maintain accurate records, spreadsheets, and program documentation.
• Provide administrative support to the Health Insurance team, including ordering materials, managing supplies, and maintaining promotional item inventory.
• Assist with updating flyers, presentations, newsletters, and other outreach materials using Canva or Adobe Creative Suite.
• Take photos at company events and assist with organizing marketing materials and content.
• Coordinate with external advertising agencies regarding social media publishing schedules, marketing materials, and Google Ads Grant activities.
• Support email marketing efforts through platforms such as Mailchimp or Constant Contact.
• Perform other administrative and operational duties as assigned.

Schedule

14 hours per week; On‑site in Manhattan office on Tuesdays and Thursdays, 9:00 AM – 5:00 PM

Salary

$35.00 per hour

Company Overview

NADAP, Inc. is a multiservice non-profit agency dedicated to helping people with medical, behavioral health and social service needs to become sufficient. NADAP programs assist disadvantaged populations in New York City and Nassau County. NADAP's services include health insurance enrollment, assessment, care coordination, case management, professional training, job preparation and placement services. At NADAP, we believe in creating an environment where every individual is treated with dignity and respect. We are committed to ensuring that all employees and applicants have an equal opportunity to succeed, regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or any other characteristic protected by law. Visit us at www.nadap.org.

Requirements

• 2+ years of experience in administration, program coordination, operations support, or related fields.
• Exceptional organizational skills and strong attention to detail required.
• Strong reporting, database management, and Excel skills with the ability to prepare and track complex reports accurately.
• Strong task management and follow-through skills with the ability to manage multiple priorities and deadlines.
• Basic to intermediate design skills using Canva and/or Adobe Creative Suite (Photoshop, Illustrator, or InDesign).
• Ability to update and create simple promotional and outreach materials.
• Willingness to learn and interest in communications, outreach, and digital marketing support.
• Familiarity with email marketing platforms such as Mailchimp or Constant Contact preferred but not required.
• Ability to communicate and coordinate effectively with external vendors and advertising agencies.
• Strong written and verbal communication skills.