Part-Time Production Records Coordinator

Innovative-IDM, LLC; Lewisville, Northern (TX, KY); Hybrid; USD 25,000 - 36,000; Part time

Job summary

Innovative-IDM, LLC in Texas is seeking a Part-Time Production Administrator to support the Manufacturing Department with production documentation, travelers, labor reporting, and quality records. The role emphasizes accuracy, organization, and timely data entry in a fast-paced environment.

The ideal candidate will manage production travelers, maintain compliance with procedures, assist with payroll-related documents, and help generate actionable metrics and reports for leadership.

Qualifications

• High school diploma or equivalent.
• 1+ years of administrative, clerical, manufacturing support, or related experience.
• Proficient with Microsoft Office Suite, particularly Excel, Outlook, and Teams.
• Strong data entry and recordkeeping skills.
• Excellent attention to detail and organizational abilities.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.
• Familiarity with ERP, MRP, timekeeping, or production tracking systems.
• Experience payroll support, labor tracking, or job costing.

Responsibilities

• Print production layouts, schematics, and supporting documentation to ensure revisions are distributed.
• Create, release, update, and close production travelers in accordance with established procedures.
• Verify travelers contain all required documentation, including material lists, work instructions, drawings, and supporting production records.
• Scan completed travelers and upload records to designated electronic storage locations for retention and traceability.
• Maintain organization and control of production documentation to ensure accuracy and accessibility.
• Collect employee timesheets and verify labor hours charged to jobs.
• Enter labor hours into company systems, including Buzzworld and other required platforms.
• Maintain attendance records and support payroll-related documentation processes.
• Research and resolve discrepancies in labor reporting and job hour allocations.
• Track and maintain production performance data, including utilization, labor efficiency, quality indicators, and production reporting statistics.
• Generate accurate reports and dashboards for management review.
• Assist in identifying trends, inconsistencies, and opportunities for process improvement.
• Upload completed quality control photographs and documentation to designated manufacturing drives by job number.
• Ensure QC records are complete, organized, and retained in accordance with company requirements.
• Support audit readiness through proper filing and record maintenance.
• Reconcile company credit card transactions and prepare supporting documentation.
• Assist with departmental filing, data entry, and administrative projects.
• Support continuous improvement initiatives by maintaining accurate documentation and records.
• Perform other administrative and production-support duties as assigned.

Skills

MS Office

Excel

Data entry

Attention to detail

Organizational skills

Communication skills

Education

High school diploma or equivalent

Tools

ERP systems

MRP

Timekeeping systems

Payroll systems

Job description

Innovative-IDM, LLC in Texas is seeking a Part-Time Production Administrator to support the Manufacturing Department with production documentation, travelers, labor reporting, and quality records. The role emphasizes accuracy, organization, and timely data entry in a fast-paced environment.

The ideal candidate will manage production travelers, maintain compliance with procedures, assist with payroll-related documents, and help generate actionable metrics and reports for leadership.