Part-Time Payroll Specialist — Multi-State & Canada (Remote)

Sage; Thousand Oaks (CA); Hybrid; USD 689,000 - 2,893,000; Part time

Benefits offered by this job

Hybrid or remote work

401(k) matching

Education assistance

Job summary

Sage is seeking a part-time Payroll Specialist to support bi-weekly U.S. and Canadian payroll, including bonuses and supplemental payments. You will coordinate with the Payroll Supervisor, review changes, process wire transfers, and ensure compliance with federal, state, local, and Canadian regulations.

This role emphasizes accuracy, deadlines, and cross-functional collaboration. The position offers hybrid or remote work possibilities, with compensation transparency and strong benefits.

Qualifications

• 1–2+ years of experience processing payroll (multi-state experience preferred).
• Basic understanding of payroll processes, including taxes and deductions.
• Basic understanding of accounting principles, with the ability to collaborate with the accounting team to ensure payroll data aligns with financial reporting and compliance standards.
• Paylocity experience a plus.
• Strong customer service and communication skills.
• Strong attention to detail and ability to meet deadlines in a fast-paced environment.
• Proficient in Microsoft Excel.

Responsibilities

• In coordination with the Payroll Supervisor, process U.S. and Canadian payroll accurately and on schedule
• Process special payroll runs, including bonuses, auto allowances, commissions, and other supplemental compensation
• Review employee-initiated changes, including W-4 tax withholdings, direct deposit updates, 401(k) deductions and loan reviews, leaves of absence, and payroll advances
• Prepare payroll-related wire transfers for review and approval
• Execute bi-weekly fund transfers for flexible spending account (FSA) payroll contributions
• Administer wage garnishments and tax levies in accordance with applicable orders and regulations
• Collaborate with Tax & Compliance to support adherence to all federal, state, local, and Canadian payroll regulations
• Assist with year-end and interim audits, including 401(k) and workers’ compensation audits, by providing accurate data, supporting documentation, and effective cross-functional coordination
• Maintain strong relationships with internal stakeholders to ensure service levels are met and issues are effectively managed
• Identify and support process improvements to enhance efficiency and accuracy
• Deliver ad hoc support to global Finance and Human Resources leadership as needed

Job description

Sage is seeking a part-time Payroll Specialist to support bi-weekly U.S. and Canadian payroll, including bonuses and supplemental payments. You will coordinate with the Payroll Supervisor, review changes, process wire transfers, and ensure compliance with federal, state, local, and Canadian regulations.

This role emphasizes accuracy, deadlines, and cross-functional collaboration. The position offers hybrid or remote work possibilities, with compensation transparency and strong benefits.