Senior Multi-State Payroll Specialist (US & Canada)

Jobot; Stamford (CT); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement plan

Paid time off and paid holidays

Professional development opportunities

Job summary

Jobot is hiring a Payroll Specialist to support US and Canadian payroll operations for a rapidly growing workforce of ~2,500 employees. You will ensure accurate processing, maintain compliant records, and respond to payroll inquiries in a fast-paced environment.

The role emphasizes collaboration with payroll leadership, process improvements, and a strong focus on data accuracy across multiple jurisdictions and systems.

Qualifications

• 4–5 years of experience supporting multi-state payroll processing.
• Working knowledge of federal, state, and local payroll regulations.
• Experience with HRIS and payroll systems; exposure to enterprise platforms preferred.
• Familiarity with additional payroll systems is a plus.
• Strong proficiency in Excel (formulas, lookups, pivot tables).
• Highly detail‑oriented, organized, and able to manage multiple priorities in a deadline‑driven environment.

Responsibilities

• Partner with payroll leadership to support weekly payroll processing across U.S. and Canadian employee populations (~2,500 employees).
• Review wages, bonuses, overtime, and deductions to ensure accuracy and compliance prior to processing.
• Maintain complete and accurate payroll records and documentation.
• Adhere to established payroll policies and procedures and provide guidance to internal employees as needed.
• Respond to employee payroll inquiries and resolve discrepancies professionally and discreetly.
• Track and validate time reporting, submissions, and approvals on a recurring basis.
• Support payroll operations during a system and process transition, contributing to change management and adoption efforts.

Skills

Multi-state payroll

Excel

HRIS

Payroll systems

Attention to detail

Time tracking

Tools

HRIS systems

Job description

Jobot is hiring a Payroll Specialist to support US and Canadian payroll operations for a rapidly growing workforce of ~2,500 employees. You will ensure accurate processing, maintain compliant records, and respond to payroll inquiries in a fast-paced environment.

The role emphasizes collaboration with payroll leadership, process improvements, and a strong focus on data accuracy across multiple jurisdictions and systems.