Part-time Patient Service Representative-UD Health NMPCC

University of Delaware; Newark (DE); On-site; USD 22,000 - 30,000; Part time

Job summary

University of Delaware in Newark, DE, is seeking a Patient Service Representative to support primary care clinics at UD Health. The role involves greeting patients, collecting payments, verifying insurance, and maintaining accurate records.

You will handle scheduling, document processing, and coordination across departments, travel between UD Health clinic locations as needed, and uphold HIPAA confidentiality with discretion and empathy.

Qualifications

• High school diploma or GED with 2–3 years in health or educational setting.
• Experience in office operations or customer service.
• Experience in data collection from multiple sources.
• Knowledge of HIPAA guidelines and confidentiality.
• Strong time management and prioritization skills.

Responsibilities

• Research and respond to inquiries from patients, medical facilities, billing companies, and insurance companies.
• Verify patient insurance, collect co-pays, and process payments.
• Process credit card payments and balance daily cash deposits.
• Investigate and direct patient inquiries to appropriate staff members for resolution.
• Maintain schedule utilization and conduct scheduling.
• Assist with checkout: schedule follow-up appointments and address self-pay balances.
• Enter and update insurance information and maintain PHI confidentiality.
• Support clinic operations and perform general office duties.

Skills

Patient communication

Flexibility

Problem solving

Independent judgment

Education

High school diploma or GED

Tools

EMR software

Billing software

Microsoft Office

Job description

Job no: 503685

College / VP Area: College of Health Sciences

Work type: Staff, Part-Time

Location: Newark, DE

Categories: Part Time, Health Services

Location: Nurse Manage Primary Care Clinic-STAR Campus, Health Sciences Complex

Hours: M-F 24-29 hours weekly

Context of the Job

The Patient Service Representative performs specialized duties including processing, researching, analyzing, compiling, and maintaining administrative records and accounts. The successful applicant for this position will be detail-oriented, flexible, and responsible for serving as a backup for clinic office operations. Operating with minimal supervision, the Patient Service Representative is expected to demonstrate initiative, strong problem-solving skills, and consistent discretion and independent judgment when addressing clinic-related matters and operational needs.

The applicant must be able to communicate effectively with patients, clients, families, clinicians, insurance companies, and other individuals in the community using a variety of communication styles. The Patient Service Representative greets and responds to patients, assists with documentation, gathers and maintains personal information and compliance. Duties include collecting payments, processing and verifying insurance details, obtaining medical history, and keeping patients informed and updated throughout various aspects of their care and clinic experience.

The Patient Service Representative will be required to demonstrate schedule flexibility to support operational needs. The position requires the ability and willingness to travel between UD Health clinic locations based on business needs and to provide coverage and operational support at the various clinics. This may include adjusting work locations and schedules to support patient volume, staffing needs, and continuity of clinic operations.

Preferred applicants will possess knowledge of medical billing, insurance verification, and/or financial processes, as well as the ability to work independently, prioritize competing responsibilities, and adapt effectively to changing clinic needs.

Major Responsibilities

• Research and respond to routine and non-routine inquiries from patients, medical facilities, billing companies/organizations, and insurance companies.
• Review, verify and process financial and non-financial documents and payments. Review patient accounts, identify delinquent accounts, and collect due amounts.
• Verify patient’s insurance coverage and collect co-payments.
• Process credit card payments and balance daily cash deposits.
• Investigate and direct patient inquiries or complaints to appropriate medical staff members for resolution.
• Help maintain schedule utilization and conduct appropriate scheduling.
• Check out patients upon appointment completion, schedule for future appointments, follow–up on self-pay balances and questions.
• Assist with achievement of new patient goals by discussing positive qualities of the Practice during check-out. Demonstrate care, enthusiasm, and empathy. Understand practice goals and new patient processes.
• Perform general office duties, such as document preparation, scanning, and indexing.
• Enter and update insurance information.
• Maintain confidentiality of Patient PHI and any other related information according to HIPAA Privacy Practices. Maintain clean, neat work areas.
• Applies intermediate-advanced skills appropriate for the position or specialization, including, but not limited to, insurance authorizations and verifications.
• Utilizes word processing, spreadsheet, and database computer applications, including electronic medical billing software.
• Works under limited supervision with clearly defined procedures.
• Welcomes patients, visitors, faculty, and guests to the Clinic.
• Other related duties as assigned.

Qualifications

• High school diploma or GED and two to three years of experience. Experience in a health or educational setting preferred, or an equivalent combination of education and experience.
• Experience in office operations or customer service.
• Experience in data collection, which includes collecting, compiling, and maintaining data from multiple sources such as files, records, databases, customers, staff, or others.
• Sensitivity to confidential matters and patient needs is vitally important. General knowledge of HIPAA guidelines is required.
• Experience with effective time management skills and prioritizing.

Special Requirements

• Must be flexible with work schedules and clinic locations based on patient and staffing needs.
• Must be willing to travel between UD Health clinic locations as needed.
• May need to adjust schedules or work locations to ensure smooth clinic operations.

Notice of Non-Discrimination and Equal Opportunity

The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VI and VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.