Part-time Operations Executive Assistant

somewhere; United States; Remote; USD 20,000 - 32,000; Part time

Job summary

somewhere is seeking a highly organized, proactive part-time Executive Assistant to support a fast-growing startup as we scale operations and formalize internal processes.

This role is ideal for someone who is detail-oriented, comfortable handling administrative and operational tasks, and able to work independently, with roughly 20 hours per week and flexible scheduling that overlaps US hours as needed.

Qualifications

• Prior experience as an executive assistant, operations assistant, or administrative coordinator.
• Strong organizational skills and attention to detail.
• Comfortable handling sensitive documents and confidential information.
• Good written and verbal English.
• Experience supporting startups is a plus.

Responsibilities

• Support company setup and operational admin tasks.
• Assist with government registration and compliance-related documentation.
• Help manage HR-related administrative work.
• Coordinate software setup and registration.
• Organize salary, banking, and internal records.
• Manage legal documents with lawyers.
• Prepare, distribute, and track company documents.
• Handle miscellaneous executive support tasks as needed.

Skills

Executive Assistant

Operations support

Administrative coordination

Confidential handling

English communication

Job description

Part-Time Executive Assistant

Location:Remote
Hours:Part-time, ~20 hours/week
Schedule:Flexible, but should overlap with U.S. working hours as needed
Region Preference:Philippines preferred
Language:Strong English communication skills required

About the Role

We’re looking for a highly organized, proactive part-time Executive Assistant to support a fast-growing startup as we scale our operations and formalize internal processes.

This role is ideal for someone who is detail-oriented, comfortable handling administrative and operational tasks, and able to work independently.

Responsibilities

• Support company setup and operational admin tasks
• Assist with government registration and compliance-related documentation
• Help manage HR-related administrative work
• Coordinate software setup and registration
• Organize salary, banking, and internal records
• Manage legal documents with lawyers
• Prepare, distribute, and track company documents
• Handle miscellaneous executive support tasks as needed

Qualifications

• Prior experience as an executive assistant, operations assistant, or administrative coordinator
• Strong organizational skills and attention to detail
• Comfortable working with sensitive documents and confidential information
• Good written and verbal English
• Able to manage tasks independently and follow through reliably
• Experience supporting startups is a plus

What We’re Looking For

• Someone dependable and proactive
• Someone comfortable with repetitive but important operational work
• Someone who can help keep the business “legit” and organized as the company grows
• A candidate who can work part-time long term, with the possibility of scaling later if needed