Part-time Operations Assistant - 21254

somewhere; United States; Remote; USD 21,000 - 34,000; Part time

Job summary

somewhere is seeking an organized Operations Assistant to manage day-to-day admin, content logistics, and coaching workflows for a high-growth creator and executive coaching business. This remote, part-time role requires 15–20 hours per week with EST-aligned scheduling.

You will triage emails, schedule clients, source speaking opportunities, and coordinate multi-platform content publishing (YouTube, LinkedIn, X/Twitter, newsletters).

Qualifications

• Ability to translate Loom instructions into actionable outcomes without step-by-step guidance.
• Attention to detail and calendar management accuracy.
• Fluent English communication, written and spoken.

Responsibilities

• Email triage, inbox management, and client inquiries handling.
• Plan and coordinate speaking engagements and partnerships.
• Content scheduling and multi-channel distribution across YouTube, LinkedIn, X/Twitter, and newsletters.
• Manage calendar logistics for coaching sessions and partner meetings.

Skills

High Agency & Problem Solving

Detail Orientation

Communication Mastery

Tech Stack Literacy

Schedule Alignment

Tools

Google Workspace

Calendly

Social Media Scheduler

CRM / Task Platforms

Job description

Operations Assistant

Employment Type: Part-Time, Independent Contractor (15–20 hours/week)

Work Model: Remote

Work Hours: US Eastern Standard Time (EST) alignment (3–4 hours daily; early morning EST availability preferred)

Role Overview

We are seeking an organized, self-sufficient, and tech-savvy Operations Assistant to manage day-to-day administration, content logistics, and coaching workflows for a high-growth creator and executive coaching business.

In this seat, you will take ownership of front-line email triage, client scheduling, speaking outreach, and multi-platform content distribution. Operating with high agency and high precision, you will turn asynchronous video briefs (e.g., Loom instructions) into completed operational workflows without needing micro-training. Designed for an autonomous execution specialist, this role provides operational leverage—ensuring speaking opportunities are secured, coaching logistics run seamlessly, and content is published accurately on schedule.

Key Responsibilities

1. Email & Inbox Triage

• Inbox Management: Monitor, organize, and triage daily incoming correspondence across client, partner, vendor, and audience channels.

• Customer Service & Inquiries: Respond promptly and professionally to coaching inquiries, client support requests, and general administrative follow-ups.

2. Speaking & Partnership Outreach

• Opportunity Sourcing: Research, identify, and submit applications for relevant industry events, podcast appearances, and keynote speaking engagements.

• Logistics Coordination: Manage end-to-end scheduling, speaker briefs, technical setups, and administrative details for confirmed external speaking opportunities.

3. Content Logistics & Social Media Distribution

• Cross-Platform Scheduling: Coordinate, queue, and publish scheduled content across primary channels (YouTube, LinkedIn, X/Twitter, and newsletter platforms).

• Asset Management: Organize digital media assets, show notes, visual graphics, and distribution files to maintain a consistent publishing cadence.

4. Administrative & Coaching Operations

• Calendar Governance: Manage scheduling, booking links, and calendar logistics for client strategy calls, executive coaching sessions, and partner meetings.

• Async Execution: Independently interpret Loom/video briefs, digest context, and execute multi-step operational tasks with minimal oversight.

Required Skills & Qualifications

• High Agency & Problem Solving: Exceptional ability to receive asynchronous video instructions (Loom) and turn them into completed outcomes without needing step-by-step hand-holding.

• Detail Orientation & Accuracy: High precision in written communications, tracking project details, and error-free calendar management.

• Communication Mastery: Fluent written and spoken English, comfortable engaging in direct client support and external written outreach.

• Tech Stack Literacy: Comfortable navigating modern digital ecosystems, including Google Workspace, scheduling tools (Calendly), social media schedulers, and CRM/task platforms.

• Schedule Alignment: Consistent availability to work ~3–4 hours daily during core US Eastern hours (early morning EST alignment preferred).

Preferred Qualifications

• Prior experience supporting digital creators, executive coaching programs, online courses, or thought leaders.

• Basic familiarity or background with technology, software engineering, AI/ML concepts, or social media growth tactics.

• Technical or data-driven skills that can add value to operational tracking and analytics.

Success Metrics (KPIs)

• Inbox & Triage Velocity: Maintaining a clear, organized inbox and responding to customer service/coaching inquiries within target turnaround times.

• Outreach Execution: Consistently identifying and submitting applications for high-fit podcasts and speaking engagements.

• Content Publishing Reliability: Zero missed publishing schedules or asset errors across social media platforms.

• Autonomous Task Completion: Successfully executing async video briefs (Loom) independently and cleanly on the first pass.