Part-Time Office Assistant - Flexible Hours, Excel Skills

Express Employment Professionals - Cincinnati East; Manteno (IL); On-site; USD 28,000 - 33,000; Part time

Benefits offered by this job

Flexible schedule

20–25 hours per week

Job summary

ExpressPros in Manteno, IL is seeking a dependable Office Assistant to support daily operations on a part-time basis. The role offers 20–25 hours per week with flexible scheduling between 7:30 AM and 4:00 PM and a strong emphasis on Excel and data entry skills.

Responsibilities include handling calls, processing invoices, generating reports, and learning accounts payable/receivable, order entry, and shipment procedures.

Qualifications

• 2+ years of office or administrative experience preferred.
• Proficient in Microsoft Excel: copy/paste, basic formulas, sorting/organizing data, SUM functions.
• Strong computer and data entry skills.
• Excellent communication and organizational abilities.
• Ability to multitask and work independently.
• Willingness to learn new processes and assist in various areas of the business.

Responsibilities

• Answer and direct incoming phone calls.
• Run reports and update shipment statuses.
• Process invoicing, including: printing packing lists, scanning documents, creating invoices, converting paperwork to PDF for customer email distribution.
• Generate and maintain various operational reports.
• Prepare customer inventory reports using company software and Excel.
• Place purchase orders with overseas suppliers.
• Enter and transfer incoming container shipments into the company system.
• Maintain organized filing systems and records.
• Learn order entry and order confirmation processes.
• Learn accounts payable invoice entry.
• Learn accounts receivable functions.
• Learn shipment booking procedures.
• Assist with other administrative duties as assigned.
• Provide occasional support with light warehouse projects when needed.

Skills

Excel

Data entry

Communication

Multitasking

Organizational

Job description

ExpressPros in Manteno, IL is seeking a dependable Office Assistant to support daily operations on a part-time basis. The role offers 20–25 hours per week with flexible scheduling between 7:30 AM and 4:00 PM and a strong emphasis on Excel and data entry skills.

Responsibilities include handling calls, processing invoices, generating reports, and learning accounts payable/receivable, order entry, and shipment procedures.