Part-Time Office Assistant

Sandy Hook Promise; Newtown (CT); On-site; USD 30,307 - 35,817; Part time

Benefits offered by this job

Employee Assistance Program

Laptop + home office reimbursement

Cellphone and Wi‑Fi reimbursement

Job summary

Sandy Hook Promise is seeking a part‑time Office Assistant to support daily operations at Promise House, Newtown, CT. The role involves in‑person work 15–25 hours per week, with occasional remote tasks and peak‑period coverage.

Responsibilities include mail handling, basic admin, donor support, and coordination of gifts and events, with cross‑team collaboration and data‑driven tasks. Must reside within commuting distance of Newtown, CT.

Qualifications

• Experience as Administrative Assistant or Office Assistant.
• Ability to maintain strict confidentiality with sensitive information.
• Experience managing calendars and coordinating schedules.
• Strong phone, written communication, and email etiquette.
• Demonstrates accuracy and thoroughness in administrative tasks.
• Willingness to work onsite weekly in Newtown, CT.
• Ability to reference and use data in daily tasks.

Responsibilities

• Provide office administration support, including mail processing and basic maintenance.
• Handle confidential documents with strict privacy and security.
• Offer backup executive support including calendaring and scheduling.
• Assist with weekly mail handling and two-person protocols for processing mail.
• Coordinate gifts and logistics for leadership events and retreats.
• Collaborate across departments to support organizational operations.
• Assist with data-related tasks and maintain accuracy in records.
• Perform additional duties as needed.

Skills

Administrative support

Calendar management

Communication

Confidentiality

Data literacy

Multitasking

Organizational skills

Team collaboration

Tools

Microsoft Office

Email/CRM tools

Job description

Part-time Office Assistant

About Sandy Hook Promise

Sandy Hook Promise (SHP) envisions a future where all children are free from school shootings and other acts of violence. As a national nonprofit organization, SHP’s mission is to educate and empower youth and adults to prevent violence in schools, homes, and communities. Creators of the lifesaving, evidence-informed Know the Signs prevention programs, SHP teaches the warning signs of someone who may be in crisis, socially isolated, or at‑risk of hurting themselves or others and how to get help. SHP also advances school safety, youth mental health, and responsible gun ownership at the state and federal levels through nonpartisan policy and partnerships. SHP is led by several family members whose loved ones were killed in the tragic mass shooting at Sandy Hook Elementary School on December 14, 2012.

Commitment to Belonging, Community, Engagement, and Respect

SHP strives to ensure its culture and work environment reflect the values of belonging, community, engagement and respect. We actively seek to understand and respond to the diverse perspectives and lived experiences of individuals across socioeconomic backgrounds, rural and urban communities, and diversity of thought, in addition to traditional protected categories. We are committed to ensuring that every SHP employee feels heard, valued, and a true sense of belonging. SHP encourages individuals who share our commitment to these core values and to our mission to apply.

Location, Schedule, and Physical Requirements

This is a part‑time, in person role based at Promise House in Newtown, Connecticut, averaging 15–25 hours per week, with additional hours during peak periods or staff vacations. Limited remote work may be possible for tasks that do not require onsite presence. Applicants must reside within commuting distance of Newtown, Connecticut.

Physical Requirements:

• Ability to lift 20–25 lbs. (e.g., mail packages, office supplies, etc.)
• Ability to stand and walk around the office for short periods.
• Ability to operate standard office equipment (copiers, scanners, postage machines)

About the Role

The Office Assistant plays a key role in keeping daily operations running smoothly at Promise House. This part‑time position provides administrative, clerical, and customer support assistance to multiple departments, with a focus on mail processing, office coordination, and donor related support. While some tasks may be completed remotely, the role requires regular in‑person work each week at our Newtown, Connecticut office to manage onsite responsibilities such as mail handling, highly confidential scanning, and general office upkeep. The Office Assistant reports to the Executive Administrator and collaborates closely with the Senior Associate, Revenue and Accounting, as well as other team members across the organization.

Job Responsibilities

• Office Administration: Support day‑to‑day office operations, including sorting checks, making copies, scanning and routing confidential mail, and assisting with basic office maintenance tasks.
• Confidential Document Handling: Maintain strict confidentiality when handling sensitive mail, HR documents, donor information, executive materials, and other protected or sensitive information.
• Executive Support Coverage: Provide backup administrative support to the Chief Executive Officer, Co‑Founder, and Chief of Staff as needed, including calendaring, scheduling, notetaking, coordinate speaking engagements and media as needed, travel arrangements, and expense reporting; assume full administrative coverage during the absence of the Executive Administrator.
• Mail Processing Support: Serve as a backup for weekly mail handling, including participating in required two‑person protocols for opening and processing mail and ensuring the secure, confidential handling of sensitive documents.
• Special Project Coordination: Help source and purchase gifts as part of employee recognition efforts and coordinate logistics for Senior leadership and org‑wide retreats (e.g., bi‑annual all‑staff event), meetings and/or events.
• Cross Team Collaboration: Work collaboratively with teammates across departments to support shared goals and ensure smooth organizational operations.
• Data Literacy: Demonstrate a basic understanding of data literacy and a willingness to use and reference data in daily work.
• Perform additional administrative tasks based on organizational needs.
• A commitment to SHP’s mission and values.
• Other duties as identified given organizational needs.

Desired Skills and Experience

• Prior experience as an Administrative Assistant, Office Assistant, Receptionist, or in a similar administrative support role, with the ability to communicate professionally and effectively adapt to the needs of employees, donors, and visitors.
• Ability to maintain strict confidentiality when handling sensitive mail, HR documents, donor information, executive materials, and anything else related to the work.
• Experience managing calendars and coordinating schedules using digital tools.
• Strong phone communication, active listening, and clear written communication for email correspondence.
• Demonstrates accuracy and thoroughness in administrative and clerical tasks.
• Comfortable shifting between tasks and supporting different departments as needs arise.
• Ability to take clear, accurate notes when supporting meetings or executive needs.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Ability to work independently with minimal supervision.
• Willingness to reference and use data in daily tasks.
• Local availability: Resides within commuting distance of Newtown, CT and able to work onsite weekly.

Benefits and Salary Range

This is a part-time role with an hourly rate of $23.56. We will offer an average of 15–25 hours per week with the possibility of additional hours during peak periods or staff vacations. SHP uses a structured internal rubric to guide salary placement and ensure equitable pay and, as a practice, we do not negotiate salaries.

SHP Offers

• Employer paid Employee Assistance Program
• Remote office support for eligible tasks, including a laptop, home office reimbursement, and a combined monthly cellphone and Wi‑Fi reimbursement up to $45.

Equal Opportunity Employment

SHP is proud to be an equal opportunity employer. We strive to be an employer of choice: where a diverse mix of talented people want to come and do their best work. SHP does not make employment‑related decisions based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other protected characteristic. We are focused on promoting multiculturalism and inclusion so that all SHP employees feel valued and respected. We believe deeply that a diverse workforce comprised of people of all beliefs, backgrounds, and life experiences who seek to prevent gun violence and stop the tragic loss of life will make SHP a stronger, more effective organization.