Part-Time Office Assistant

Phillips Chevrolet of Frankfort; Frankfort (IL); On-site; USD 17,000 - 22,000; Part time

Benefits offered by this job

Growth opportunities

Family owned

Paid training

Vehicle purchase plan

Long-term security

Product discounts

No weekends

Job summary

Phillips Auto Group's Phillips Chevrolet of Frankfort is hiring a part-time Office Assistant in a fast-paced, upbeat office. Dealership experience is a plus; we value self-motivation, organization, hard work, and strong communication.

We offer growth opportunities, paid training, a family-owned culture, and employee vehicle purchase plans, with no weekend shifts. Join our award-winning team with 50+ years in business across 3 locations and build a career path that lasts.

Qualifications

• Automotive experience is a plus.
• Highly organized and eager to improve.
• Willingness to take initiative.
• Computer literacy with good writing and grammar.
• Ability to handle multiple tasks.
• Strong customer service skills.
• Ability to work with all levels of staff.

Responsibilities

• Process rebates.
• Prepare and process reserve statements.
• Cancellations handling.
• Prepare and process license plates and title documents for local and out-of-state titling.
• Post titling transactions and monitor schedules.
• Perform reconciliations.
• Track daily title issues.
• Represent the dealership to customers and vendors professionally.
• Complete end-of-month accounting tasks as directed.
• Receive liens and car titles.
• Ensure compliance with filing and office procedures.
• Maintain customer files.
• Review records for completeness and accuracy.

Skills

Highly organized

Initiative

Computer literacy

Writing skills

Customer service

Multitasking

Auto industry exp

Job description

Do you thrive in a fast-paced & upbeat office environment? Phillips Chevrolet is currently seeking a Part-time Office Assistant. Dealership experience is a plus.

We are willing to grow candidates that are self-motivated, organized, hard-working, and have great communication skills.

Phillips Auto Group prides itself on its success, growth, and opportunity. With over 50 years in business, 350 employees, and 3 locations, we continue to thrive in the automotive industry. Our job culture is unlike any other that keeps evolving to advance in the car business. We put our customers 1st which has led us to be the #1 Chevy Dealer in Illinois. Our award-winning staff is a key to our success. We provide you with the training to gain the skills for you to develop a career path that lasts.

What We Offer

• Growth opportunities
• Family owned & operated
• Paid Training
• Employee vehicle purchase plans
• Family owned and operated
• Long term job security
• Discounts on products and services
• No weekends

Responsibilities:

• Rebates
• Reserve Statements
• Cancellations
• Preparing and processing license plates and title documents, and all titling transactions for local and out-of-state titling
• Posting all titling transactions and monitor corresponding schedules
• Reconciling
• Daily title issue tracking
• Properly represent the dealership to its customers and vendors in a friendly manner
• Completing end-of-month accounting requirements as assigned by supervisor
• Receive liens and car titles
• Assure compliance of policies with regard to files and office procedures
• Maintain customer files
• Review clerical records to ensure completeness, accuracy and timeliness

Qualifications:

• Automotive experience a Plus
• Highly organized and eagerness to improve
• Willingness to take initiative
• Computer literacy, quality writing and grammar skills
• Ability to handle multiple tasks easily
• Ability to provide quality customer service
• Work with all levels of employees