Office Assistant

Hireology; Frankfort (IL); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical and Dental

401K Plan

Paid time off

Growth opportunities

Family owned & operated

Paid Training

Employee vehicle purchase plans

Long term job security

Paid Holidays

Discounts on products and services

No weekends

Job summary

Phillips Chevrolet is seeking a full-time Office Assistant to join our team. The role supports dealership operations from 7:30am to 4pm, Monday through Friday, with emphasis on accurate titling, paperwork processing, and customer-facing service.

We value self-motivation, organization, and clear communication. Automotive experience is a plus, and opportunities for growth and training are provided within a family-owned group.

Qualifications

• Automotive experience is a plus.
• Candidate should be highly organized and proactive.
• Willingness to take initiative and manage multiple tasks.

Responsibilities

• Handle rebates and reserve statements.
• Process cancellations and titling transactions.
• Prepare and process license plates and titles for local and out-of-state titling.
• Post titling transactions and monitor schedules.
• Ensure accurate, complete clerical records and filings.
• Maintain customer files and provide friendly dealership service.

Skills

Automotive experience

Highly organized

Initiative

Computer literacy

Grammar skills

Task prioritization

Customer service

Interpersonal skills

Tools

General office software

Job description

Do you thrive in a fast-paced & upbeat office environment? Phillips Chevrolet is currently seeking a Full-time Office Assistant.

This position is 7:30am - 4pm Monday-Friday schedule. Dealership experience preferred. We are willing to grow candidates that are self-motivated, organized, hard-working, and have great communication skills.

Phillips Auto Group prides itself on its success, growth, and opportunity. With over 50 years in business, 350 employees, and 3 locations, we continue to thrive in the automotive industry. Our job culture is unlike any other that keeps evolving to advance in the car business. We put our customers 1st which has led us to be the #1 Chevy Dealer in Illinois. Our award-winning staff is a key to our success. We provide you with the training to gain the skills for you to develop a career path that lasts.

What We Offer

• Medical and Dental
• 401K Plan
• Paid time off and vacation
• Growth opportunities
• Family owned & operated
• Paid Training
• Employee vehicle purchase plans
• Family owned and operated
• Long term job security
• Paid Holidays
• Discounts on products and services
• No weekends

Responsibilities:

• Rebates
• Reserve Statements
• Cancellations
• Preparing and processing license plates and title documents, and all titling transactions for local and out-of-state titling
• Posting all titling transactions and monitor corresponding schedules
• Reconciling
• Daily title issue tracking
• Properly represent the dealership to its customers and vendors in a friendly manner
• Completing end-of-month accounting requirements as assigned by supervisor
• Receive liens and car titles
• Assure compliance of policies with regard to files and office procedures
• Maintain customer files
• Review clerical records to ensure completeness, accuracy and timeliness

Qualifications:

• Automotive experience a Plus
• Highly organized and eagerness to improve
• Willingness to take initiative
• Computer literacy, quality writing and grammar skills
• Ability to handle multiple tasks easily
• Ability to provide quality customer service
• Work with all levels of employees