Part-Time Office Administrator — Sport Management Program

University of San Francisco; Orange (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

The Office Administrator for the Sport Management Program in Orange County provides essential campus and program support, handling calendars, records, events, and admissions tasks for faculty, staff, students, and alumni. This 20-hour weekly, part-time role requires strong customer service, excellent communication, and the ability to work independently, with occasional evenings or weekends for events.

The position operates under HR Options, the University of San Francisco’s staffing partner, and

Qualifications

• Associate's degree with equivalent work experience required.
• One year of administrative office experience, preferably in an academic setting.
• Exceptional customer service experience required.
• Proficiency in Google Workspace (Calendar, Docs, Sheets, Slides).
• Ability to work independently, manage priorities, and meet deadlines.
• Excellent organizational, interpersonal, and oral/written communication skills.

Responsibilities

• Provides administrative and campus support to faculty, staff, and students.
• Responds to phone calls, text messages, and emails from prospective and current students, alumni, and partners.
• Provides office coverage on nights with class sessions and events.
• Assists with recruitment/outreach and marketing plans for the current fiscal year.
• Attends off-campus admission recruiting events.
• Uses Slate to conduct outreach and manage inquiries from marketing partners.
• Conducts weekly calls with prospective students and unsubmitted applicants.
• Manages sport management events on the USF website and Slate platforms.
• Assists with student registration and maintaining academic records.
• Supports coordination of orientation, on-campus events, and alumni socials.
• Maintains and cleans campus spaces, stocks supplies, and ensures equipment functioning.
• Manages inventory of marketing, classroom, and office supplies.
• Assists with facilities and technology requests from students and faculty.
• Creates outgoing emails, internship posts, and job postings.
• Performs other duties as assigned by the Associate Director.

Skills

Customer service

Organizational skills

Interpersonal skills

Communication

Google Suite

Data analysis

Marketing basics

Independent work

Evenings/weekends

Team player

Education

Associate's degree

Bachelor's degree preferred

Tools

Slate

Job description

The Office Administrator for the Sport Management Program in Orange County provides essential campus and program support, handling calendars, records, events, and admissions tasks for faculty, staff, students, and alumni. This 20-hour weekly, part-time role requires strong customer service, excellent communication, and the ability to work independently, with occasional evenings or weekends for events.

The position operates under HR Options, the University of San Francisco’s staffing partner, and