Office Administrator, Sport Management Program (Orange County)

University of San Francisco; Orange (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

The Office Administrator for the Sport Management Program in Orange County provides essential campus and program support, handling calendars, records, events, and admissions tasks for faculty, staff, students, and alumni. This 20-hour weekly, part-time role requires strong customer service, excellent communication, and the ability to work independently, with occasional evenings or weekends for events.

The position operates under HR Options, the University of San Francisco’s staffing partner, and

Qualifications

• Associate's degree with equivalent work experience required.
• One year of administrative office experience, preferably in an academic setting.
• Exceptional customer service experience required.
• Proficiency in Google Workspace (Calendar, Docs, Sheets, Slides).
• Ability to work independently, manage priorities, and meet deadlines.
• Excellent organizational, interpersonal, and oral/written communication skills.

Responsibilities

• Provides administrative and campus support to faculty, staff, and students.
• Responds to phone calls, text messages, and emails from prospective and current students, alumni, and partners.
• Provides office coverage on nights with class sessions and events.
• Assists with recruitment/outreach and marketing plans for the current fiscal year.
• Attends off-campus admission recruiting events.
• Uses Slate to conduct outreach and manage inquiries from marketing partners.
• Conducts weekly calls with prospective students and unsubmitted applicants.
• Manages sport management events on the USF website and Slate platforms.
• Assists with student registration and maintaining academic records.
• Supports coordination of orientation, on-campus events, and alumni socials.
• Maintains and cleans campus spaces, stocks supplies, and ensures equipment functioning.
• Manages inventory of marketing, classroom, and office supplies.
• Assists with facilities and technology requests from students and faculty.
• Creates outgoing emails, internship posts, and job postings.
• Performs other duties as assigned by the Associate Director.

Skills

Customer service

Organizational skills

Interpersonal skills

Communication

Google Suite

Data analysis

Marketing basics

Independent work

Evenings/weekends

Team player

Education

Associate's degree

Bachelor's degree preferred

Tools

Slate

Job description

## Office Administrator, Sport Management Program (Orange County)Applylocations: Orange County Campustime type: Part timeposted on: Posted Todayjob requisition id: R0012674**Job Title:**Office Administrator, Sport Management Program (Orange County)**Job Summary:**The Office Administrator position is a 20 hours/week part-time role employed by HR Options (HRO), the University of San Francisco’s temporary staffing partner. HRO is a national HR service organization that has been providing employment services for over 35 years. Under the general supervision of the Associate Director of the Master of Science in Sport Management program, the Office Administrator provides operational and administrative support to the faculty and staff affiliated with the Sport Management program in Orange County. The Office Administrator is responsible for a broad range of administrative duties, including but not limited to database management, facilities management, and customer service for current and prospective students, faculty, staff, and alumni. This individual will also assist with admission and enrollment services for students and their families, as well as event coordination.**Full Job Description:******Job Responsibilities:***** Provides administrative and campus support to faculty, staff, and students;* Responds to phone calls, text messages, and emails from prospective students and current students, alumni, and industry partners;* Provides office coverage on the nights that Sport Management holds classes (Tuesday and Wednesday afternoon/evening) and at Sport Management events;* Assists with the development and implementation of the current fiscal year’s student recruitment/outreach and marketing plans;* Attends off-campus admission recruiting events;* Works directly within enrollment management software (Slate) to conduct application outreach and manage inquiries made via external marketing partners;* Conducts weekly phone calls with prospective students and unsubmitted applicants;* Assists in the management of Sport Management program events on the USF website and Slate platforms;* Assist with student registration and maintaining academic records;* Supports coordination and organization of events such as the new student orientation, on-campus events, alumni socials, etc.;* Responsible for cleaning, set up, and maintenance of all campus spaces, equipment, and supplies -- these duties include cleaning whiteboards, chairs, tables, and podiums; stocking rooms with supplies; making sure fans and lights are working properly; etc.;* Maintains and monitors inventory of marketing, classroom, and office supplies;* Assists students and faculty with facilities and technology requests;* Creates outgoing email communications, internship, and job postings; and* Performs other duties as assigned by the Associate Director for the Master of Science in Sport Management program (Orange County). ****Qualifications:***** Associate's degree and equivalent work experience. Bachelor’s degree preferred.* One year of administrative office experience, preferably in an academic environment.* Exceptional customer service experience required.* Excellent organizational, interpersonal, and oral/written communication skills. Some marketing and sales experience is helpful.* Proficiency in Google Suite, particularly Google Calendar, Google Docs, Google Sheets, Google Slides, etc..* Ability to work independently, establish priorities, and meet deadlines as the office administrator may be the only employee on campus at times.* Ability to analyze and interpret data.* Proven ability to work effectively as a team member and with a diverse community.* Ability to work some evenings and weekends.* Willingness and knowledge to troubleshoot minor technology issues.* Ability to lift 30+ pounds, be able to sit and/or stand for long periods of time, bend, and clean and move furniture around.* An understanding of and commitment to support the University of San Francisco’s mission, vision, and values.