Part-Time Office Administrator

Recruitpro; Chicago (IL); On-site; USD 28,000 - 34,000; Part time

Job summary

Servi-Sure in Chicago, IL is seeking an organized Office Administrator for a part-time, on-site role (20 hours per week, 9:00 AM - 1:00 PM). The successful candidate will support financial administration, office operations, HR support, and coordination with outsourced IT services.

This position is ideal for someone who enjoys multitasking, improving processes, and working in a small business environment, with opportunities to enhance efficiency across accounts, sales orders, and events.

Qualifications

• 1-3 years of office administration experience.
• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and adapt to changing business needs.

Responsibilities

• Create and distribute accounts receivable invoices and process daily remote deposits.
• Enter sales orders and maintain company files and records in Sage 100.
• Coordinate year-end projects, including holiday mailings and file organization.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Confidentiality

Education

High school diploma or equivalent

Tools

Sage 100 accounting software

Job description

Chicago, IL (On-Site) $20.00 - $25.00 per hour Part-Time, (20 hours per week) Monday-Friday, 9:00 AM - 1:00 PM

Servi-Sure is seeking a detail-oriented Office Administrator to join our team in Chicago. This role is ideal for an organized professional who enjoys multitasking, improving processes, and supporting a small business environment. The successful candidate will play a key role in financial administration, office operations, human resources support, and coordination with outsourced IT services.

If you thrive in a fast-paced environment, enjoy problem-solving, and can work both independently and collaboratively, we'd like to hear from you.

About Servi-Sure

Founded in 1959, Servi-Sure is the world's leading titanium rack design and fabrication company serving the anodizing, hard coating, and electropolishing industries. We provide innovative design solutions, expert manufacturing, and responsive customer service to customers in more than 60 countries worldwide.

Our office is located in Chicago's Andersonville neighborhood, close to restaurants and local attractions, with convenient free street parking.

Responsibilities

Financial Administration

• Create and distribute accounts receivable invoices
• Process daily remote check deposits
• Enter accounts payable invoices and maintain accurate records

Office Administration

• Enter sales orders into the Sage 100 accounting system
• Maintain and organize company files and records
• Coordinate year-end projects, including holiday mailings, shredding, and file organization
• Assist with planning and logistics for annual industry conferences
• Organize and coordinate company events
• Support office staff with administrative tasks, phone calls, mail distribution, and office equipment maintenance

Human Resources Support

• Assist with preparing employee-related correspondence and documentation

IT Coordination

• Coordinate outsourced IT, internet, phone, and cellular service vendors
• Provide basic support and assistance to staff regarding technology-related questions and concerns

Qualifications

Required

• 1-3 years of office administration experience
• High school diploma or equivalent
• Proficiency with Microsoft Office Suite
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality and handle sensitive information
• Excellent written and verbal communication skills
• Ability to work independently, prioritize tasks, and adapt to changing business needs

Preferred

• Experience with Sage 100 accounting software

Benefits (Upon Hire)

• Paid Time Off (PTO)
• Paid Sick Leave
• 401(k) Plan
• Profit-Sharing Program

Servi-Sure is proud to be an Equal Opportunity Employer.

AI may have been used during the recruiting process. See (link) to learn how.