Part-Time Office & Admin Coordinator

GeneFab; Alameda (CA); On-site; USD 34,000 - 48,000; Part time

Job summary

GeneFab is seeking an organized, customer service-minded Office Coordinator to support office and administrative operations at our Alameda HQ. This is a part-time, contract role that reports to the Director of People Operations.

The ideal candidate will be able to work M-F, 9am-1pm in Alameda (role is not eligible for remote work). Responsibilities include managing kitchen and supply inventory, onboarding logistics, interview scheduling, events, and expense processing, with collaboration to

Qualifications

• 2+ years in administrative, office coordination, or site operations.
• Proficiency with MS Office 365; familiarity with workplace tools (Slack, Teams) and AI efficiency tools.
• Excellent verbal and written communication with a customer-service mindset.
• Strong organization with multitasking and problem-solving skills.

Responsibilities

• Serve as main contact for daily office operations and inventory management.
• Ensure conference rooms are organized and equipped for meetings.
• Assist with scheduling, document organization/retention, and expense reports.
• Support onboarding logistics for new hires, including desk setup and badge provisioning.
• Assist with interview scheduling and onsite interview facilitation.
• Plan and execute internal team events and company celebrations.
• Support trade show and travel logistics for the Commercial team.
• Provide support for onsite meetings.

Skills

Customer service

Organization

Communication

Multi-tasking

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office 365

Slack

Teams

AI efficiency tools

Job description

GeneFab is seeking an organized, customer service-minded Office Coordinator to support office and administrative operations at our Alameda HQ. This is a part-time, contract role that reports to the Director of People Operations.

The ideal candidate will be able to work M-F, 9am-1pm in Alameda (role is not eligible for remote work). Responsibilities include managing kitchen and supply inventory, onboarding logistics, interview scheduling, events, and expense processing, with collaboration to