Office Coordinator - Part-Time

GeneFab; Alameda (CA); On-site; USD 34,000 - 48,000; Part time

Job summary

GeneFab is seeking an organized, customer service-minded Office Coordinator to support office and administrative operations at our Alameda HQ. This is a part-time, contract role that reports to the Director of People Operations.

The ideal candidate will be able to work M-F, 9am-1pm in Alameda (role is not eligible for remote work). Responsibilities include managing kitchen and supply inventory, onboarding logistics, interview scheduling, events, and expense processing, with collaboration to

Qualifications

• 2+ years in administrative, office coordination, or site operations.
• Proficiency with MS Office 365; familiarity with workplace tools (Slack, Teams) and AI efficiency tools.
• Excellent verbal and written communication with a customer-service mindset.
• Strong organization with multitasking and problem-solving skills.

Responsibilities

• Serve as main contact for daily office operations and inventory management.
• Ensure conference rooms are organized and equipped for meetings.
• Assist with scheduling, document organization/retention, and expense reports.
• Support onboarding logistics for new hires, including desk setup and badge provisioning.
• Assist with interview scheduling and onsite interview facilitation.
• Plan and execute internal team events and company celebrations.
• Support trade show and travel logistics for the Commercial team.
• Provide support for onsite meetings.

Skills

Customer service

Organization

Communication

Multi-tasking

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office 365

Slack

Teams

AI efficiency tools

Job description

GeneFab is seeking an organized, customer service-minded Office Coordinator to support office and administrative operations at our Alameda HQ. This is a part-time, contract role that reports to the Director of People Operations.

The ideal candidate will be able to work M-F, 9am-1pm in Alameda (role is not eligible for remote work).

Responsibilities

• Serve as the main point of contact for dailyofficeoperations, inclusive of:
  
  
  
  • Maintaining kitchen, breakroom, and supply inventory
  
  
  • Handling weekly ordering and restocking common areas
  
  
  • Managing inventory of Company branded swag, promotional products, etc.
  
  
  
  


• Ensure conference rooms are organized, properly equipped with AV equipment, and prepared for key meetings.


• AssistG&Ateam(primarily CEO, COO, and Director of People)with administrative tasks, scheduling, documentorganizationand retention, and expense report processing.


• Support onboardinglogisticsfor new hires, including desk setup, badge provisioning, and welcome package preparation.


• Assistwithinterview scheduling, onsite interviewfacilitationand candidate experience


• Plan and execute internal team events, lunches, company celebrations, andoff-sites.


• Support Commercial team with trade show and travellogistics


• Provide support to onsite meetings

Qualifications

• Experience:2+ years of administrative, office coordination, or site operations experience.


• T echnical Skills: Proficiency with Microsoft Office 365; experience with workplace communication tools (Slack, Teams) and familiarity with AI efficiency tools and platforms


• Communication: Excellent verbal and written communication skills with a customer-service-oriented mindset.


• Organization: Strong multi-tasking and problem-solving skills with high attention to detail.


• Physical Requirements: Ability to lift up to 25 lbs (packages, paper reams, event supplies) and manage light room reconfigurations.


• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.

$25 - $35 an hour

About GeneFab

GeneFab is a contract manufacturing and synthetic biology biofoundry focused on cell and gene therapies. GeneFab was formed in 2023 with a vision to combine industry leading expertise in synthetic biology with advanced cGMP capabilities in order to accelerate the development and commercialization of genetic medicines. GeneFab offers its customers an extensive technology platform and know-how that spans early stage product design, technical development, and cGMP compliant production. GeneFab's technology platform includes bioinformatic-guided discovery of cell type promoters, directed evolution of small molecule-regulated gene switches, and the engineering of highly sensitive kill switches for enhanced safety and control of cellular therapies.

We are committed to an inclusive and diverse GeneFab. We believe that different perspectives lead to better ideas, and better ideas allow us to better understand the needs and interests of our diverse GeneFab team. We welcome people of different backgrounds, experiences, abilities, and perspectives and are an equal opportunity employer.