Part-Time Medical Office Assistant — Evenings & Weekend

Center for Life Management; Salem, Northern (NH, KY); Hybrid; USD 21,000 - 28,000; Part time

Benefits offered by this job

Paid holidays

Employee Assistance Program (EAP)

Mileage reimbursement

On the job training

Flexible work schedule

Teamwork, teamwork and more teamwork!

Job summary

Center for Life Management (CLM) provides comprehensive outpatient mental healthcare and prioritizes excellent service. Our office team ensures smooth operations, accurate documentation, and coordinated care while upholding confidentiality and professionalism.

Administrative Support Staff is part-time (24 hours/week) with schedule Monday–Thursday 4:00 PM–8:00 PM and Saturday 7:45 AM–4:15 PM, enabling a welcoming, organized environment and meaningful patient interactions.

Qualifications

• High school diploma or equivalent required.
• Minimum two years in a medical office administrative role preferred.
• Strong communication, interpersonal, and customer service skills.
• Proficient in Microsoft Office applications, especially Word, Excel, Outlook and TEAMS.
• Ability to prioritize tasks in a fast-paced environment.
• Team player with flexibility for schedule changes.

Responsibilities

• Greet and assist clients and visitors professionally during check-in and check-out.
• Collect co-payments and balances; ensure payments are recorded.
• Scan and label documents in the electronic medical record system.
• Answer and route phone calls; respond to inquiries.
• Support centralized scheduling and outreach for missed appointments.
• Manage staff calendars and coordinate video conferences.
• Monitor and restock office supplies.
• Maintain confidentiality and professionalism across departments.
• Participate in team meetings and represent CLM professionally.
• Perform other duties as assigned.

Skills

Communication

Customer service

Interpersonal skills

Multitasking

Teamwork

Microsoft Word

Microsoft Excel

Outlook

TEAMS

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

TEAMS

Job description

Center for Life Management (CLM) provides comprehensive outpatient mental healthcare and prioritizes excellent service. Our office team ensures smooth operations, accurate documentation, and coordinated care while upholding confidentiality and professionalism.

Administrative Support Staff is part-time (24 hours/week) with schedule Monday–Thursday 4:00 PM–8:00 PM and Saturday 7:45 AM–4:15 PM, enabling a welcoming, organized environment and meaningful patient interactions.