Part-Time Logistics Administrator

Carlo's Bakery, Inc.; Jersey City (NJ); On-site; USD 28,000 - 36,000; Part time

Job summary

Carlo's Bakery, Inc. is seeking a Logistics Administrator in Jersey City, NJ.

This part-time role (3 days per week, 12:00pm - 8:00pm) focuses on order communication, shipment documentation, inventory monitoring, and collaboration with transportation partners to ensure on-time delivery. The ideal candidate has 2–5 years of logistics experience, familiarity with ERP and TMS systems, strong Excel skills, and the ability to prioritize multiple tasks under deadlines.

Qualifications

• 2–5 years of logistics experience required.
• Bachelor's degree in operations management or logistics preferred.
• Experience with ERP and TMS systems required.
• Strong Excel skills and IT affinity with warehouse systems.
• Excellent written and verbal communication in a diverse environment.

Responsibilities

• Confirm purchase orders and communicate with customers.
• Prepare bills of lading and verify against load sheets.
• Obtain export documents and generate ship tickets as needed.
• Monitor inventory and allocate using company system to support MRP.
• Become proficient in Transportation Management System and ERP usage.
• Contact trucking firms for rate quotes and scheduling outbound shipments.
• Report shortages or overages to appropriate resources.
• Maintain accurate paperwork and documentation.

Skills

Logistics experience

ERP systems

TMS systems

Microsoft Excel

Analytical thinking

Communication skills

Deadline prioritization

Education

Bachelor's degree in operations management or logistics

Tools

ERP systems

TMS systems

Job description

Position Summary:

The Logistics Administrator directly affects distribution center workflow and customer satisfaction, frequent contact with internal and external customers. Some contact with all levels of distribution, customers and vendors.

This is a part-time position (3 days per week, 12:00pm - 8:00pm)

Responsibilities

• Confirm purchase orders / general communication with customers
• Prepares bills of lading for shipments to customers and verifies BOL's with actual load sheet
• Obtain dimensions and documents for export shipments. Generates export documents when necessary / create ship tickets
• Help maintain inventory accuracy and MRP requirements by monitoring and allocating inventory using company system
• Become proficient in the use of the Transportation Management System and ERP system.
• Contacts trucking firms for rate quotes and pick-ups for expedited orders for the entire outbound operation / communicate as needed with trucking partners
• Reports shortages or overages to appropriate resources
• Works directly with Transportation Coordinators
• Files damage claims with trucking companies for payment
• Maintain accurate, complete paperwork and proper forwarding of all documentation.
• Research any discrepancies that arise and work with all parties until resolved.
• Maintain accurate spreadsheet on all incoming material and outgoing product shipments.
• Maintain required files and file all required paperwork in a timely manner.
• Complete forms and paperwork for office personnel as required.
• Maintain warehouse supply spreadsheet as required.
• Inventory analysis

Qualifications

• Bachelor's degree in operations management or logistics (preferred)
• 2-5 years of logistics experience (required)
• Experience with ERP systems & TMS systems (required)
• High IT affinity with warehouse systems
• Analytical and problem-solving abilities
• Outstanding written and verbal communication skills in a diverse environment; able to effectively communicate with multiple levels of the organization
• Ability to prioritize multiple initiatives/tasks with a strict focus on deadlines
• Strong Microsoft Excel experience