Part-Time KSB Industry Engagement Programs Coordinator

American University; United States; On-site; USD 34,000 - 41,000; Part time

Job summary

American University in Washington, DC seeks a part-time Industry Engagement Programs Coordinator in the Kogod School of Business. You will plan, outreach, and execute employer engagements including the Finance/Marketing Treks, the BAE Trek, and the Career Expo, supporting from outreach to on-site execution.

Under supervision of the Applied Learning & Employer Engagement Specialist, you will manage pre-trek coaching, on-site logistics, budget tracking, and post-event reporting, focusing on

Qualifications

• Bachelor's degree or equivalent required.
• Less than 1 year of relevant experience.
• Travel is required for this position.
• Part-time, temporary role with 10–20 hours/week.

Responsibilities

• Plan Trek & Career Expo infrastructure, run-of-show, and logistics.
• Outreach to confirm hosts, exhibitors, and talent for treks and career expo.
• Coordinate pre-trek coaching, on-site execution, chaperoning, and post-trek debriefs.
• Manage end-to-end Career Expo program, registrations, on-site floor management, and reporting.

Skills

Information analysis

Prioritization

Team support

Customer service

Creativity

Education

Bachelor's degree or equivalent

Job description

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world.

American University Department: Kogod School of Business

Time Type: Part time

Job Type: Temporary (Fixed Term)

FLSA Status: Non-Exempt

Work Modality:

Union: Excluded

Job Description: Summary:

Career, Alumni & Industry Engagement (CAI) at the Kogod School of Business seeks a part time employee to serve as Industry Engagement Programs Coordinator, under the supervision of Applied Learning & Employer Engagement Specialist. Providing end-to-end planning, outreach, and execution, services for confirmed employer engagements: the Finance/Marketing Treks, BAE Treks, and the Career Expo/Fair. The employee will support the Applied Learning & Employer Engagement Specialist with the full lifecycle of the two treks - from employer outreach and itinerary design through on-site execution and student interaction - and will additionally provide employer outreach, program management, and on-site execution for the Career Expo, coordinating closely with the Industry Engagement team.

Essential Functions:

• Planning Trek & Career Expo Infrastructure Trek plans and run-of-show for the Finance/Marketing Trek (Sept 6 - 7) and the BAE Trek (Sept 14 - 15), including itineraries, timelines, and milestone schedules. Career Expo (Fair) program plan for September 17, including event format, floor plan/layout, exhibitor schedule, and staffing plan. Employer/host-site confirmations and target list for both treks, and employer/exhibitor target list for the Career Expo, aligned to Kogod's Master Employer List and CAI industry priorities. Logistics templates and transportation plan for both treks (routing, host confirmations, day-of schedules). Student recruitment, application, and selection process for each trek. Per-event budget framework and expense-tracking structure for both treks and the Career Expo.
• Employer & Host-Site Outreach Outreach to confirm and finalize host companies for both treks, including speaker line-ups and site access arrangements. Employer/exhibitor outreach and recruitment for the Career Expo, including registration, table/booth assignments, and confirmations. Negotiation and confirmation of trek logistics with host organizations (scheduling, agenda, access requirements). Relationship management with alumni, employer, and industry contacts supporting trek hosting and Career Expo participation. Monthly outreach status report summarizing confirmed hosts/exhibitors and readiness for each event.
• Student Connection & Trek Execution Under the supervision of the Applied Learning & Employer Engagement Specialist, Schedule pre-trek coaching sessions covering company research, professional presence, and networking preparation for both treks. Determine and train on-site execution and chaperoning of the Finance/Marketing Trek (Sept 6 - 7) and the BAE Trek (Sept 14 - 15), including day-of logistics, timing, and issue resolution. Post-trek debrief sessions and structured student feedback collection for each trek. Trek execution report for each trek: attendance, employer feedback, and student outcomes.
• Career Expo (Fair) Program Management & Execution End-to-end program management of the Career Expo, including employer/exhibitor confirmations, student registration, and event communications. On-site execution of the Career Expo, including exhibitor check-in, floor management, staffing coordination, and issue resolution. Student preparation materials and pre-event communications to drive attendance and readiness. Post-event report: exhibitor/employer count, student attendance, and participant feedback.
• Reporting & Performance Tracking Monthly KPI dashboard covering trek and Career Expo participation, employer conversion, and student engagement outcomes. Per-event and cumulative budget/expense tracking report. Risk and issue log with recommended actions.

Competencies:

• Acquiring and Analyzing Information.
• Prioritizing and Organizing.
• Supporting Coworkers.
• Serving Customers.
• Displaying Creativity.

Position Type/Expected Hours of Work:

Part Time 10 - 20 hours per week depending on season. This is a temporary part-time position ending on or before 03/09/2027.

Salary Range: $25.00 - $30.00 per hour.

Required Education and Experience:

Bachelor's degree or equivalent. Less than 1 year of relevant experience.

Preferred Education and Experience:

1 - 3 years of relevant experience.

Travel Required:

Yes, travel is required for this position.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits:

Click here to learn about American University's unique benefit options.

Other Details:

Hiring offers for this position are contingent on successful completion of a background check.

Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.

American University is an E-Verify employer.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

American University is a student centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world.