Part-Time Health Office Secretary — Support & Data Entry

Oswego Community Unit School District 308; Oswego Township (IL); On-site; USD 18,000 - 25,000; Part time

Job summary

Oswego Community Unit School District 308 is seeking a part-time Health Office Secretary at Lakewood Creek Elementary School to support the Health Services Team. The role involves documenting medical records, data entry in the School Information System, and coordinating vision/hearing screenings under the nurse's direction.

The position requires confidentiality, strong organization, and effective communication. Preferred familiarity with Google Sheets/Docs and bilingual skills are noted.

Qualifications

• Confidential handling of student records and nurse office information.
• Ability to multitask in a busy school health setting with good follow-through.
• Ability to communicate effectively in writing and verbally.
• Ability to lift up to fifteen pounds.
• Maintain professional conduct at all times.
• Maintain relationships with staff, students and families.
• Utilize technology to track student information and enter data.
• Maintain confidential student information and records.

Responsibilities

• Collect and track all medical paperwork for students (physicals, immunizations, etc.).
• Enter medical information for each student in the district SIS.
• Create and maintain spreadsheets on dental/vision records for state reporting.
• Schedule and assist with Vision and Hearing screenings.
• Assist the Building Nurse with student visits and triage.
• Assist with other duties as assigned by the principal.
• Maintain a log of Health Office visits.
• Supervise students in Health Office during nurse absence.
• Answer Health Office phone and relay messages to parents.
• Prepare and mail letters or forms from Health Office.
• Assist with non-treatment tasks as needed by the nurse.

Skills

Confidentiality

Multitasking

Verbal and written communication

Physical lifting

Professional demeanor

Relationship building

Tech-savvy with student data systems

Organizing confidential records

Tools

Google Sheets

Google Docs

Job description

Oswego Community Unit School District 308 is seeking a part-time Health Office Secretary at Lakewood Creek Elementary School to support the Health Services Team. The role involves documenting medical records, data entry in the School Information System, and coordinating vision/hearing screenings under the nurse's direction.

The position requires confidentiality, strong organization, and effective communication. Preferred familiarity with Google Sheets/Docs and bilingual skills are noted.