Part-time Front Desk Clerk - Community Arts Center

City of Fairfield (OH); Fairfield (OH); On-site; USD 30,000 - 42,000; Full time

Job summary

City of Fairfield (OH) is seeking an administrative clerk to support multiple City departments with word processing, data entry and customer service. Duties include responding to inquiries, issuing permits or reports, and maintaining files.

Shift hours can vary, including evenings and weekends. The position requires basic computer literacy, keyboarding, and knowledge of proper English grammar and office procedures.

Qualifications

• High school diploma or GED is required.
• Effective interpersonal service and oral and written communication skills are essential.
• Basic computer literacy with word processing and spreadsheet skills.

Responsibilities

• Provide competent service in person or via telephone or electronic messaging to customers.
• Establish and maintain orderly hard copy files in alpha or other order.
• Utilize office equipment to prepare and process documents, reports, and records.
• Compile and enter data into a computerized system and generate basic reports.
• Process incoming and outgoing mail, sort and deliver letters and small packages.
• Store and retrieve materials and supplies; operate office machines as needed.

Skills

Customer service

Communication

Word processing

Spreadsheet skills

Data entry

Keyboarding

Education

High school diploma or GED

Tools

Calculators

Copiers

Telephones

Job description

Shift hours can vary. Must have availability to work evenings and weekends

Under general supervision, perform a variety of administrative clerical responsibilities such as word processing, filing, data entry and customer service, in support of various City departments.

• Provide competent service, in person or through telephone or electronic messaging, to the internal and/or external customer, responding to questions, providing information and issuing permits or reports as required.
• Establish and maintain orderly and systematic hard copy files, as required, in alpha or other appropriate order.
• Utilize computerized office equipment to prepare and process accurate and presentable documents, reports, records, etc. Maintain copies on computer record file.
• Compile, package and enter various kinds of numerical and textual data into a computerized system. Generate reports from the data base and provide summary data, as required.
• Process incoming and outgoing mail as required; sorting and delivering letters and small packages, applying necessary postage.
• Store and retrieve materials, records and supplies in and from various building locations including the basement or 2nd levels. Operate various office machines such as calculators, telephones, copiers, etc. as necessary to accomplish responsibilities.

Effective interpersonal service and oral and written communication skills; basic computer literacy with word processing and spreadsheet skills and experience; high school diploma or GED; knowledge of proper English grammar, spelling, and punctuation; knowledge of contemporary office procedures; keyboarding knowledge and experience.