Part Time Front Desk Agent

Coastal Aesthetics; York (ME); On-site; USD 22,000 - 30,000; Part time

Job summary

Coastal Aesthetics is seeking a friendly, polished Part-Time Front Desk team member to join our practice. This role focuses on creating a welcoming patient experience, handling scheduling and checkout, answering phones and messages, and supporting a smoothly run front desk.

Ideal candidates are reliable, organized, and comfortable speaking with patients in person and by phone. Training provided for scheduling software, pricing communications, and HIPAA-compliant front office duties.

Qualifications

• Friendly, professional and personable.
• Reliable and punctual.
• Highly organized and detail-oriented.
• Comfortable multitasking in a busy environment.
• Confident speaking with patients in person and by phone.
• Able to learn scheduling software and office systems quickly.
• Team-oriented and willing to help where needed.
• Interested in aesthetics, skincare, and patient experience.

Responsibilities

• Greet and check in patients
• Answer phones, texts, and patient inquiries
• Schedule and confirm appointments
• Check out patients and process payments
• Assist with rebooking future appointments
• Communicate current promotions, memberships, and basic service information
• Maintain accurate patient information
• Assist with retail skincare purchases after training
• Keep front desk organized and welcoming
• Support providers and team with day-to-day front office needs
• Maintain patient confidentiality and HIPAA compliance

Skills

Friendly demeanor

Reliable and punctual

Organized and detail-oriented

Multitasking in busy environment

Confident with patients

Pricing & promotions communication

Learn scheduling software quickly

Team oriented

Interest in aesthetics

Tools

Scheduling software

Office systems

Job description

Part-Time Front Desk Team Member at Coastal Aesthetics

Job Description

Coastal Aesthetics is looking for a friendly, polished, organized, and dependable Part-Time Front Desk team member to join our practice.

This role is focused on creating a welcoming patient experience, supporting scheduling and checkout, answering phones and messages, and helping keep the front desk running smoothly.

Responsibilities

• Greet and check in patients
• Answer phones, texts, and general patient inquiries
• Schedule and confirm appointments
• Check patients out and process payments
• Assist with rebooking future appointments
• Help communicate current promotions, memberships, and basic service information
• Maintain accurate patient information
• Assist with retail skincare purchases after training
• Keep the front desk and reception area organized and welcoming
• Support providers and the rest of the team with day-to-day front office needs
• Maintain patient confidentiality and follow HIPAA requirements

Ideal Candidate

We are looking for someone who is:

• Friendly, professional, and personable
• Reliable and punctual
• Highly organized and detail-oriented
• Comfortable multitasking in a busy environment
• Confident speaking with patients in person and by phone
• Comfortable discussing pricing, promotions, and rebooking
• Able to learn scheduling software and office systems quickly
• Team-oriented and willing to help where needed
• Interested in aesthetics, skincare, and patient experience

Preferred Experience

Previous experience in any of the following is a plus:

• Medical spa or aesthetic practice
• Dermatology or plastic surgery office
• Medical or dental front desk
• Salon or spa
• Hospitality
• Retail or customer service

Previous medical aesthetics experience is preferred but not required. We are happy to train the right person with strong customer-service skills and a professional, positive attitude.