Advancement & Donor Relations Specialist

Southwest Virginia Community College; Tazewell (VA); On-site; USD 35,000 - 40,000; Full time

Job summary

Southwest Virginia Community College (SWCC) invites applications for an Advancement Support Specialist to assist the Office of Institutional Advancement and Educational Foundation. The role provides administrative, operational, financial, and donor-relations support to advance the College’s mission and outcomes.

The position supports fundraising, donor stewardship, alumni engagement, and foundation activities while maintaining records, coordinating meetings, and handling budget, procurement, and

Qualifications

• Experience in administrative, financial, or office support roles.
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams) and related business systems.
• Experience with financial transactions, procurement, budgeting, or operational support.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities, maintain accuracy, and handle confidential information.

Responsibilities

• Provide administrative support to the Vice President of Institutional Advancement, including calendar, meeting, travel, and project coordination.
• Support fundraising, donor stewardship, alumni engagement, and foundation activities.
• Maintain donor, alumni, and constituent records and prepare donor acknowledgments and communications.
• Coordinate Foundation Board meetings, agendas, minutes, and supporting materials.
• Process procurement transactions, vendor payments, purchasing card reconciliations, and travel reimbursements.
• Assist with budget tracking, financial reporting, grant administration, and compliance documentation.
• Serve as a primary point of contact for donors, alumni, visitors, and community partners.
• Support special events, campaigns, donor recognition initiatives, and office operations.

Skills

Office support

Budgeting

Communication

Organization

Problem-solving

Tools

Microsoft Office 365

SharePoint

Adobe Acrobat

Procurement systems

Job description

Southwest Virginia Community College (SWCC) invites applications for an Advancement Support Specialist to assist the Office of Institutional Advancement and Educational Foundation. The role provides administrative, operational, financial, and donor-relations support to advance the College’s mission and outcomes.

The position supports fundraising, donor stewardship, alumni engagement, and foundation activities while maintaining records, coordinating meetings, and handling budget, procurement, and