Part-Time Finance & Operations Assistant

Kithara Project, Inc.; United States; Remote; USD 28,000 - 41,000; Part time

Job summary

Kithara Project, Inc. is seeking a Part-Time Finance & Operations Assistant to support day-to-day financial and administrative functions.

This remote role is open to candidates located in the US or Mexico City, working with local and international teams. You will assist with bookkeeping, expense tracking, invoice processing, and basic financial reporting, while maintaining organized records and helping coordinate operational processes.

Qualifications

• Strong operations and operations management skills to support daily administrative processes and program logistics.
• Analytical skills to handle basic financial data, monitor budgets, and prepare accurate reports.
• Clear and professional communication skills for interacting with staff, partners, vendors, and program participants.
• Basic knowledge of finance or accounting principles; experience with spreadsheets and accounting or budgeting software is a plus.
• Demonstrated organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
• Ability to work collaboratively in a multicultural, mission-driven environment and maintain confidentiality with financial and participant information.
• Proficiency in Spanish; working knowledge of English is highly beneficial.
• Prior experience in non-profit, education, or arts organizations is an advantage.

Responsibilities

• Assist with bookkeeping, expense tracking, invoice processing, and basic financial reporting.
• Maintain organized records and documentation; coordinate operational processes.
• Support preparation of reports for leadership and funders.
• Contribute to continuous improvement of internal systems and workflows.

Skills

Operations management

Financial data analysis

Communication

Finance basics

Organization

Confidentiality

Bilingual: Spanish & English

Non-profit experience

Tools

Spreadsheets

Accounting software

Job description

Company Description Kithara Project is a collective of internationally recognized classical guitarists dedicated to promoting equitable access to the guitar around the world. The organization is rooted in a shared commitment to accessible music education and social impact. Kithara Project focuses on making high-quality classical guitar education available to children and youth, regardless of socioeconomic background. The organization combines artistic excellence with community engagement, working in close partnership with schools and community centers to expand musical opportunities. Team members join a mission-driven environment that values empathy, inclusion, and long-term educational change.

Role Description The Part-Time Finance & Operations Assistant will support the day-to-day financial and administrative functions of Kithara Project. This is a part-time, remote role for someone located in the US or Mexico City, working closely with local and international team members. Key responsibilities include assisting with bookkeeping, expense tracking, invoice processing, and basic financial reporting, as well as maintaining organized records and documentation. The role will also help coordinate operational processes. The assistant will support the preparation of reports for leadership and funders, and contribute to the continuous improvement of internal systems and workflows.

Qualifications

• Strong operations and operations management skills to support daily administrative processes and program logistics.
• Analytical skills to handle basic financial data, monitor budgets, and prepare accurate reports.
• Clear and professional communication skills for interacting with staff, partners, vendors, and program participants.
• Basic knowledge of finance or accounting principles; experience with spreadsheets and accounting or budgeting software is a plus.
• Demonstrated organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
• Ability to work collaboratively in a multicultural, mission-driven environment and maintain confidentiality with financial and participant information.
• Proficiency in Spanish; working knowledge of English is highly beneficial.
• Prior experience in non-profit, education, or arts organizations is an advantage.