Part-Time Finance Assistant for Arts nonprofit

Toledo Community Foundation; Toledo (OH); Sur place; USD 25 000 - 30 000; Temps partiel

Résumé du poste

The Valentine Theatre in Toledo is seeking a part-time Finance Assistant to support day-to-day accounting under the Finance Manager. You will handle accounts payable, reconciliations, recordkeeping, invoicing, and cash management for a historic nonprofit arts venue.

The role emphasizes accuracy, organization, and collaboration across departments. On-site schedule is three days per week with flexible deadlines for accounting cycles.

Qualifications

• Previous experience in bookkeeping, accounting support, accounts payable, or a related administrative finance role.
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Excel and/or Google Sheets.
• Strong organizational and time-management skills.
• Ability to maintain confidentiality when handling sensitive financial information.
• Effective communication skills and the ability to work independently.

Responsabilités

• Assist with monthly credit card reconciliations, including matching receipts to statements and following up on missing documentation.
• Record and categorize financial transactions in QuickBooks Online.
• Support monthly bank reconciliations, including verification of cleared checks and ACH payments.
• Assist with the reconciliation of designated balance sheet accounts.
• Maintain accurate, organized, and accessible financial records.
• Monitor the accounting email inbox and retrieve incoming invoices for processing.
• Enter vendor invoices and accounts payable transactions into QuickBooks Online.
• Assist with processing subcontractor invoices and payments in coordination with the Finance Manager.
• Ensure supporting documentation is properly maintained and filed.
• Prepare and process invoices for organizational partners and event-related revenue.
• Record bar and concession sales following performances and events.
• Coordinate with departments to ensure timely and accurate financial reporting of events.

Connaissances

Attention to detail

Organizational skills

Time management

Communication skills

Confidentiality

Independent work

Formation

Associate degree or coursework in accounting/finance

Outils

Excel

Google Sheets

Google Workspace

QuickBooks Online

Description du poste

The Valentine Theatre in Toledo is seeking a part-time Finance Assistant to support day-to-day accounting under the Finance Manager. You will handle accounts payable, reconciliations, recordkeeping, invoicing, and cash management for a historic nonprofit arts venue.

The role emphasizes accuracy, organization, and collaboration across departments. On-site schedule is three days per week with flexible deadlines for accounting cycles.