Part-Time Family Office & Foundation Admin Pro — On-Site Mishawaka

Leep Enterprises; Mishawaka (IN); On-site; USD 28,000 - 41,000; Part time

Job summary

Gurley Leep Automotive Family is seeking a part-time Family Office & Foundation Administrative Assistant to support both Family Office operations and the Foundation. The role is on-site at our Mishawaka corporate office, approximately 24 hours per week.

The ideal candidate will be dependable, detail-oriented, and discreet with confidential information, helping manage invoices, records, grants, scholarships, and sponsorships while supporting leadership and program activities.

Qualifications

• 5+ years of administrative experience.
• Exceptional organization, attention to detail, and follow-through.
• Strong written and verbal communication skills.
• A high degree of discretion, professionalism, and confidentiality.
• Ability to manage multiple priorities and deadlines independently.
• Strong interpersonal skills and a service-oriented approach.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Dependable, proactive, resourceful, and comfortable learning new systems.
• Must have a valid driver’s license.
• Experience with grant management systems such as Foundant is a plus.

Responsibilities

• Provide day-to-day administrative support for Family Office activities.
• Process invoices, payments, and financial transactions and assist with account reconciliations.
• Maintain organized and accurate confidential records, including financial, tax, legal, and personal documents.
• Coordinate mail, packages, deliveries, and communications.
• Assist with special projects and other administrative needs.
• Provide administrative support to the Foundation Managing Director.
• Coordinate meetings, schedules, agendas, presentations, and meeting materials.
• Track action items, deadlines, and key deliverables to ensure follow-through.
• Prepare reports, summaries, and other materials to support leadership and Foundation activities.
• Assist with the administration and tracking of grants, corporate sponsorships, and scholarships.
• Maintain accurate records and documentation throughout the grant and sponsorship lifecycle.
• Monitor scholarship awards, multi-year commitments, and renewal requirements.
• Assist with communications, reports, and data summaries related to Foundation programs.
• Help ensure philanthropic activities are organized, timely, and well documented

Skills

Administrative experience

Organization

Discretion and confidentiality

Communication skills

Multi-tasking

Microsoft Office

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Gurley Leep Automotive Family is seeking a part-time Family Office & Foundation Administrative Assistant to support both Family Office operations and the Foundation. The role is on-site at our Mishawaka corporate office, approximately 24 hours per week.

The ideal candidate will be dependable, detail-oriented, and discreet with confidential information, helping manage invoices, records, grants, scholarships, and sponsorships while supporting leadership and program activities.