Part-Time Executive Event Coordinator

Fairmont; Boston (MA); On-site; USD 36,000 - 47,000; Full time

Job summary

Accor in Boston seeks an Executive Meeting Specialist to coordinate conferences, meetings, social events, and other hotel events from turnover to execution. You will work with Event Sales and Event Services to ensure a seamless transition and exceptional service.

The role involves onsite support, pre-event briefings, and close collaboration with Culinary, Engineering, and other departments to deliver memorable guest experiences. Flexibility to work evenings and weekends is required.

Qualifications

• 2–4 years of hotel event planning or banquet operations experience.
• Experience coordinating meetings, conferences, weddings, or banquets.
• Knowledge of banquet operations, F&B service, and event execution.
• Strong organizational and time management skills with multiple projects.
• Excellent written, verbal, and interpersonal communication.
• Experience with Banquet Event Orders (BEOs) and planning documentation preferred.
• Proficiency with Microsoft Office; familiarity with hospitality management systems is a plus.
• Ability to work a flexible schedule including evenings, weekends, and holidays.

Responsibilities

• Coordinate all aspects of assigned meetings and events from turnover through execution.
• Serve as a main contact for clients throughout event execution.
• Coordinate with in-house and AV providers to ensure equipment and presentations are executed.
• Collaborate with multiple hotel departments to ensure seamless event execution.
• Provide onsite support and respond promptly to guest requests.
• Conduct post-event follow-up and communicate feedback for improvement.

Skills

Organizational skills

Time management

Communication

Problem solving

Attention to detail

Customer service

Tools

Microsoft Office

Hospitality management systems

Job description

Accor in Boston seeks an Executive Meeting Specialist to coordinate conferences, meetings, social events, and other hotel events from turnover to execution. You will work with Event Sales and Event Services to ensure a seamless transition and exceptional service.

The role involves onsite support, pre-event briefings, and close collaboration with Culinary, Engineering, and other departments to deliver memorable guest experiences. Flexibility to work evenings and weekends is required.