Part-Time Executive Assistant to CEO | Board & Travel Support

Westminster Services, Inc.; Orlando (FL); On-site; USD 19,000 - 30,000; Part time

Benefits offered by this job

Paid time off

Benefits

Job summary

Westminster Communities of Florida is seeking a part-time Administrative Assistant to support the Executive Assistant to the CEO in our Orlando office. The role involves handling corporate documents, preparing presentations, scheduling meetings, arranging travel, and assisting with board materials and BoardEffect portal administration.

The ideal candidate will have a high school diploma, related experience in a similar office, and a willingness to perform light travel.

Qualifications

• High school diploma required; related Administrative Assistant experience in a similar office environment. AA preferred.

Responsibilities

• Assist with maintenance of corporate documents including filing annual reports, renewal of fictitious names, renewal of management agreements, annual dues, and expense report filing.
• Prepare PowerPoint presentations. Set up/operate laptop and audio/visual for Zoom and MS Teams video conferencing and webinar meetings.
• Maintain calendar, schedule meetings and appointments.
• Arrange airfare, hotel accommodations, conference attendance registration.
• Create board meeting materials and serve as an Administrator on the BoardEffect board portal website.
• Provide general administrative support on special projects as directed.
• Light overnight local and out of town travel may be required.
• Video conferencing setups, tutorials, and training sessions
• Maintaining all staff and Community directories with the appropriate software.

Skills

Attention to detail

Calendar management

PowerPoint

Video conferencing

Travel planning

Education

High school diploma

Tools

PowerPoint

Zoom

MS Teams

Job description

Westminster Communities of Florida is seeking a part-time Administrative Assistant to support the Executive Assistant to the CEO in our Orlando office. The role involves handling corporate documents, preparing presentations, scheduling meetings, arranging travel, and assisting with board materials and BoardEffect portal administration.

The ideal candidate will have a high school diploma, related experience in a similar office, and a willingness to perform light travel.