Executive Assistant

YMCA of West Central Florida; Lakeland (FL); On-site; USD 28,000 - 34,000; Part time

Job summary

YMCA of West Central Florida in Lakeland, FL is seeking a part-time Executive Assistant to provide high-level administrative support to the CEO. The role involves managing calendars, coordinating board activities, handling communications, and supporting strategic initiatives with discretion and professionalism.

The ideal candidate is highly organized, proactive, and capable of handling multiple priorities while maintaining confidentiality.

Qualifications

• High school diploma required; associate's or bachelor's preferred.
• Two years of administrative or executive support experience.
• Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational, communication, and time-management skills.
• Ability to multi-task with discretion and confidentiality.
• Excellent interpersonal skills and attention to detail.

Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Prepare correspondence, presentations, reports, and executive documents.
• Coordinate Board of Directors meetings including agendas and minutes.
• Draft professional communications and follow up on commitments.
• Support strategic planning and special projects for the CEO.

Skills

Excellent organizational skills

Excellent communication skills

Time-management

Discretion and confidentiality

Interpersonal skills

Multitasking

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Executive Assistant# Executive AssistantHot JobLakeland, FL 33803## OverviewSalary Range$20.00 - $25.00 HourlyLevelExperiencedPosition TypePart TimeJob ShiftAnyEducation LevelHigh SchoolCategoryAdmin - Clerical## Description### Position SummaryThe Executive Assistant provides administrative and organizational support to the CEO of the YMCA of West Central Florida. This position is responsible for managing executive scheduling, coordinating Board of Directors activities, facilitating communications, and supporting strategic initiatives. The ideal candidate is highly organized, proactive, professional, and committed to advancing the YMCA's mission.### Essential Duties and Responsibilities**Executive Support*** Manage the CEO's calendar, appointments, meetings, and travel arrangements.* Prepare correspondence, presentations, reports, and executive documents.* Assist with email communications, meeting preparation, and follow-up activities.* Maintain confidential records and organized executive files.**Board and Governance Support*** Coordinate Board of Directors and committee meetings, including scheduling and logistics.* Prepare and distribute agendas, board packets, meeting minutes, and supporting materials.* Track board-related action items, deadlines, and follow-up communications.**Communication and Relationship Management*** Coordinate communications with board members, donors, community partners, and other stakeholders.* Assist with scheduling external meetings, community engagements, and special events.* Draft professional correspondence and ensure timely follow-up on commitments.**Organizational and Strategic Support*** Assist the CEO with special projects and organizational priorities.* Track deadlines, assignments, and key deliverables.* Coordinate information and updates from departments as requested.* Support executive meetings, strategic planning activities, and organizational events.## Qualifications### **Qualifications*** High school diploma required; associate's or bachelor's degree preferred.* Two years of administrative or executive support experience preferred.* Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.* Strong organizational, communication, and time-management skills.* Ability to manage multiple priorities independently.* Demonstrated professionalism, discretion, and confidentiality.* Strong interpersonal skills and attention to detail.### **Work Schedule**This is a part-time position with flexible hours established in coordination with the CEO. Occasional evening or early morning availability may be required for board meetings and special events.