Part Time Executive Assistant

Parker Staffing Services, LLC; Tacoma (WA); On-site; USD 41,328 - 48,216; Part time

Benefits offered by this job

Paid Sick/Safe Time

Medical benefits with multiple plan +

401K with matching

Holiday pay

Employee Assistance Program (EAP)

Job summary

Parker Staffing Services, LLC is recruiting on behalf of a respected art museum in Tacoma, WA for a part-time, contract-based executive admin role. You will support senior leadership by managing calendars, meetings, and documentation, while coordinating Board activities and contract records.

The position requires strong organizational and communication skills, discretion with sensitive information, and the ability to work evenings or weekends for meetings and events. Onsite in Tacoma.

Qualifications

• 3+ years of administrative support experience, executive-level support preferred.
• Excellent organizational, time management, and multitasking skills.
• Strong written, verbal, and interpersonal communication abilities.
• Proven ability to prioritize work and manage multiple deadlines.
• Self-motivated with the ability to work independently and exercise sound judgment.
• Professional, service-oriented approach with exceptional relationship-building skills.
• Ability to handle confidential and sensitive information with discretion.
• Proficient in Microsoft Office Suite and standard office technology.
• Comfortable working collaboratively with leadership, board members, volunteers, vendors, and the public.
• Strong attention to detail with analytical and problem-solving abilities.
• Ability to prepare business correspondence, reports, and meeting materials.
• Basic mathematical and data interpretation skills.
• Willingness to work occasional evenings and weekends for meetings and special events.

Responsibilities

• Provide administrative support to executive leadership.
• Manage executive calendars, meetings, and appointments.
• Process expense reports and executive documentation.
• Coordinate leadership meetings and track action items.
• Serve as liaison to the Board of Trustees and Committees.
• Prepare and distribute Board meeting materials.
• Coordinate Board meetings, events, and Trustee orientations.
• Record meeting minutes and maintain governance records.
• Maintain Board rosters, policies, and committee documentation.
• Support Trustee recruitment and onboarding activities.
• Manage organizational contracts and administrative records.
• Monitor shared inboxes and respond to inquiries.
• Coordinate office supplies, mail, and daily office operations.
• Receive and process incoming payments.

Skills

Administrative support

Organizational skills

Time management

Multitasking

Written and verbal communication

Interpersonal communication

Prioritization

Independent work

Discretion with sensitive info

Microsoft Office

Governance/Board support

Meeting coordination

Attention to detail

Data interpretation

Event coordination

Education

None

Tools

Microsoft Office Suite

Job description

Job ID: 25683

Pay Rate: $35 – $30 Per HR

Location: Onsite in Tacoma, WA

Employment Type: Contract, 6 Months

Schedule: Part Time, 20-30 Hours per Week

Our client is a respected art museum dedicated to inspiring curiosity, creativity, and lifelong learning through the power of art. Featuring a diverse collection that spans a variety of artistic styles, cultures, and historical periods, the museum offers engaging exhibitions, educational programs, and community experiences that connect visitors with art and its enduring impact. Committed to preserving cultural heritage and fostering meaningful engagement, the museum provides a welcoming environment for guests of all backgrounds to explore and appreciate the arts.

Essential Duties and Responsibilities

• Provide administrative support to executive leadership.
• Manage executive calendars, meetings, and appointments.
• Process expense reports and executive documentation.
• Coordinate leadership meetings and track action items.
• Serve as liaison to the Board of Trustees and Committees.
• Prepare and distribute Board meeting materials.
• Coordinate Board meetings, events, and Trustee orientations.
• Record meeting minutes and maintain governance records.
• Maintain Board rosters, policies, and committee documentation.
• Support Trustee recruitment and onboarding activities.
• Manage organizational contracts and administrative records.
• Monitor shared inboxes and respond to inquiries.
• Coordinate office supplies, mail, and daily office operations.
• Receive and process incoming payments.

Qualifications

• 3+ years of administrative support experience; executive-level support preferred.
• Excellent organizational, time management, and multitasking skills.
• Strong written, verbal, and interpersonal communication abilities.
• Proven ability to prioritize work and manage multiple deadlines.
• Self-motivated with the ability to work independently and exercise sound judgment.
• Professional, service-oriented approach with exceptional relationship-building skills.
• Ability to handle confidential and sensitive information with discretion.
• Proficient in Microsoft Office Suite and standard office technology.
• Comfortable working collaboratively with leadership, board members, volunteers, vendors, and the public.
• Strong attention to detail with analytical and problem-solving abilities.
• Ability to prepare business correspondence, reports, and meeting materials.
• Basic mathematical and data interpretation skills.
• Willingness to work occasional evenings and weekends for meetings and special events.

Benefits offered by Parker Staffing to Contract Employees:

• Paid Sick/Safe Time (based where allowable by law)
• Medical benefits with multiple plan tiers and Telemedicine access
• 401K with matching contributions
• Holiday pay
• Employee Assistance Program (EAP)

Parker Staffing is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.