Part-Time Executive Admin & Meetings Coordinator

Bardessono; Baltimore (MD); Hybrid; USD 25,000 - 33,000; Part time

Job summary

Hotel Indigo Baltimore Downtown is seeking a proactive Administrative Assistant to support multiple departments in a fast-paced office. You will manage calendars, coordinate meetings, arrange travel, handle invoices, and assist with special projects while maintaining confidentiality and professional communication.

The role requires 2–3 years of admin experience, advanced MS Office skills, and the ability to work independently. This is a part-time in-office position in Baltimore.

Qualifications

• 2-3 years administrative assistant experience.
• Ability to build long-standing professional relationships.
• Expert at managing email and conducting online research and presenting in an organized fashion.
• Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with payroll, HR systems and SharePoint.

Responsibilities

• Manage calendars and organize time using expert judgment.
• Arrange meetings and conference calls; coordinate rooms and AV.
• Coordinate and ensure meeting logistics are in place.
• Create systems to manage priority issues and deadlines via email and other processes.
• Track action items and report status.
• Manage travel arrangements and hotel accommodations; adjust itineraries.
• Prepare, proofread, edit and format written correspondence, agendas, and documents.
• Process invoices and purchase orders; assist with monthly budget reconciliation.

Skills

Microsoft Office

Email management

Research online

Interpersonal communication

Time management

Tools

Payroll systems

HR systems

SharePoint

Job description

Hotel Indigo Baltimore Downtown is seeking a proactive Administrative Assistant to support multiple departments in a fast-paced office. You will manage calendars, coordinate meetings, arrange travel, handle invoices, and assist with special projects while maintaining confidentiality and professional communication.

The role requires 2–3 years of admin experience, advanced MS Office skills, and the ability to work independently. This is a part-time in-office position in Baltimore.