Part-Time Events & Rentals Coordinator

New World Symphony; Miami (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

The New World Symphony in Miami, FL is seeking a Part-time Business Development Assistant to support the Vice President and Director of Business Development in booking and managing third-party rental events at the New World Center. The role includes inquiries, feasibility, and on-site support with a focus on client satisfaction.

The ideal candidate has a High School diploma or GED and 1–2 years in admin or event support, strong organization, and communication skills; English fluency is required

Qualifications

• High School Degree or GED; 1–2 years in administrative, customer service, or event-related role.
• Equivalent combination of education and experience may be considered.
• Experience with CRM or event management software is a plus.

Responsibilities

• Serve as first point of contact for rental inquiries, replying promptly and professionally.
• Screen prospective events to determine feasibility.
• Assist in responding to information requests from prospective clients.
• Update and distribute weekly status reports on event inquiries.
• Track client documentation and payments, with follow-up as needed.
• Assist in compiling monthly reports for the department.
• Coordinate client site visits and staff meals on event days.
• Provide on-site support during client events as schedule permits.
• Perform other job-related duties as assigned.

Skills

Organizational skills

Written communication

Verbal communication

Customer service

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Office

CRM software

Event management software

Job description

The New World Symphony in Miami, FL is seeking a Part-time Business Development Assistant to support the Vice President and Director of Business Development in booking and managing third-party rental events at the New World Center. The role includes inquiries, feasibility, and on-site support with a focus on client satisfaction.

The ideal candidate has a High School diploma or GED and 1–2 years in admin or event support, strong organization, and communication skills; English fluency is required